Office Administration

5 days ago

Pune, Maharashtra, India Muks Robotics – The AI Robotics Company Full time ₹ 1,04,000 - ₹ 1,30,878 per year

We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.

You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.

Key Responsibilities:1. Expense Tracking & Reporting
  • Record, categorize, and monitor day-to-day office expenses and petty cash usage.
  • Work closely with Finance to ensure timely processing of invoices and reimbursements.
  • Maintain expense logs with supporting documentation for audits and reporting.
2. Asset Management
  • Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
  • Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
  • Conduct quarterly physical audits of assets.
3. Vendor & Supplier Management
  • Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
  • Ensure timely delivery and quality of goods/services.
  • Maintain supplier database, rate cards, and contract documentation.
  • Coordinate with Accounts for timely vendor payments.
4. Office Administration
  • Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
  • Maintain office documentation visitor logs, service records, AMC contracts.
  • Ensure compliance with safety and cleanliness protocols.
5. Front Office Operations
  • Greet and manage visitors, manage incoming calls/emails, and route appropriately.
  • Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
  • Handle dispatch, courier, and company letterhead materials.
6. Inventory Management
  • Track inventory levels of office supplies, pantry items, printed materials, and electronics.
  • Coordinate periodic inventory checks and restocking schedules.
  • Implement reorder thresholds and approval-based procurement.
7. Supplier Coordination
  • Act as a single point of contact for all service vendors (cleaning, IT support, security).
  • Schedule service visits, track performance, and escalate issues when required.
Requirements:
  • 1-3 years of experience in office administration, facility, or vendor management roles.
  • Strong communication and negotiation skills.
  • Experience in handling multi-vendor environments and petty cash.
  • Ability to multitask and prioritize responsibilities.
  • Bachelor's degree in Business Administration, Management, or related field preferred.
Nice to Have:
  • Experience with asset tracking software or ERP systems.
  • Exposure to working in fast-paced tech or robotics/engineering environments.
  • Familiarity with basic procurement processes and inventory controls.
What We Offer:
  • Dynamic work environment with exposure to cutting-edge robotics and AI operations.
  • Opportunity to work directly with senior leadership.
  • Professional growth in a structured operations team.
  • A collaborative and ownership-driven company culture.

  • Office Administrator

    5 days ago

    Pune, Maharashtra, India Aptlogica Technologies Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Job Summary:We are looking for a female Office Administrator / Receptionist who is reliable, well-organized, and professional to manage front-desk operations and support overall office administration. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask efficiently in a busy environment.Role &...

  • Office Administrator

    6 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 5 - ₹ 6

    Job Title: Office AdministratorWe are seeking a highly skilled and organized professional to fill this critical role. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations.

  • Office Administrator

    5 days ago

    Pune, Maharashtra, India Blucognition Full time US$ 40,000 - US$ 80,000 per year

    bluCognition Private LimitedJob Description: Manager- Office administratorAbout bluCognition:bluCognition is an AI/ML based start-up specializing in risk analytics, data conversion, and data enrichment capabilities. Founded in 2017 by senior professionals from the financial services industry, the company is headquartered in the US, with the delivery center...

  • Office Administrator

    5 days ago

    Pune, Maharashtra, India HR SPEAKS Full time ₹ 1,80,000 - ₹ 2,16,000 per year

    A leading IT infrastructure and technology solutions service provider specializing in business email solutions, network solutions, backup solutions, VPN solutions, data centre management, disaster recovery, network connection management, server virtualization, and email service management are looking for a detail-oriented and organized Back Office Executive...

  • Office Administrator

    6 days ago

    Pune, Maharashtra, India beBeeOfficeAdmin Full time ₹ 8,00,000 - ₹ 12,00,000

    Job Title: Office Admin Executive (Fresher)OverviewWe are seeking a highly motivated and meticulous Office Admin Executive to facilitate the seamless day-to-day operations of our office and administrative functions. This role offers a prime opportunity for recent graduates to acquire hands-on experience in office management, vendor coordination, facility...

  • Administrative Office Coordinator

    7 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000

    As a key member of our team, you will be responsible for overseeing the daily administrative operations.This role involves managing office supplies and resources, coordinating with various departments to ensure smooth workflow.The Administrative Manager will oversee budget management, implement office policies, and ensure compliance with company...

  • Senior Office Administrator

    1 day ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

    Job OverviewThis is an exciting opportunity to lead the administrative team and oversee daily operations of the office. As a senior administrator, you will be responsible for providing direct support to senior leadership and ensuring smooth functioning of office services.Oversee daily operations of the administrative team, coordinating tasks and activities...

  • Office Administrator

    1 week ago

    Pune, Maharashtra, India beBeeAdministration Full time ₹ 40,00,000 - ₹ 85,00,000

    Job Opportunity: Office AdministratorWe are seeking a diligent and organized professional to manage the day-to-day activities of our office.Key Responsibilities:Manage inventory and orders to ensure smooth functioningCoordinate with different teams to achieve business objectivesRequirements:Bachelor's degree in Business Administration or related...

  • Office Administrator

    1 week ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878

    Job Title: Office Administrator (Pune)Job DescriptionWe are seeking a skilled and experienced Office Administrator to join our team in Pune. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office facilities.Key ResponsibilitiesTo provide support in ensuring standard guidelines and...

  • Office Administrator

    5 days ago

    Pune, Maharashtra, India Techb Softwares Llp Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Manage office administration tasks, supplies, and documentation. Handle client calls, emails, and internal coordination professionally Support finance tasks including data entry, record-keeping, and expense tracking