Office Administration

3 days ago

Pune, Maharashtra, India Muks Robotics – The AI Robotics Company Full time ₹ 2,50,000 - ₹ 6,00,000 per year

We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.

You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.

Key Responsibilities:1. Expense Tracking & Reporting
  • Record, categorize, and monitor day-to-day office expenses and petty cash usage.
  • Work closely with Finance to ensure timely processing of invoices and reimbursements.
  • Maintain expense logs with supporting documentation for audits and reporting.
2. Asset Management
  • Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
  • Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
  • Conduct quarterly physical audits of assets.
3. Vendor & Supplier Management
  • Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
  • Ensure timely delivery and quality of goods/services.
  • Maintain supplier database, rate cards, and contract documentation.
  • Coordinate with Accounts for timely vendor payments.
4. Office Administration
  • Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
  • Maintain office documentation visitor logs, service records, AMC contracts.
  • Ensure compliance with safety and cleanliness protocols.
5. Front Office Operations
  • Greet and manage visitors, manage incoming calls/emails, and route appropriately.
  • Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
  • Handle dispatch, courier, and company letterhead materials.
6. Inventory Management
  • Track inventory levels of office supplies, pantry items, printed materials, and electronics.
  • Coordinate periodic inventory checks and restocking schedules.
  • Implement reorder thresholds and approval-based procurement.
7. Supplier Coordination
  • Act as a single point of contact for all service vendors (cleaning, IT support, security).
  • Schedule service visits, track performance, and escalate issues when required.
Requirements:
  • 1-3 years of experience in office administration, facility, or vendor management roles.
  • Strong communication and negotiation skills.
  • Experience in handling multi-vendor environments and petty cash.
  • Ability to multitask and prioritize responsibilities.
  • Bachelor's degree in Business Administration, Management, or related field preferred.
Nice to Have:
  • Experience with asset tracking software or ERP systems.
  • Exposure to working in fast-paced tech or robotics/engineering environments.
  • Familiarity with basic procurement processes and inventory controls.
What We Offer:
  • Dynamic work environment with exposure to cutting-edge robotics and AI operations.
  • Opportunity to work directly with senior leadership.
  • Professional growth in a structured operations team.
  • A collaborative and ownership-driven company culture.

  • Office Administrator

    4 days ago

    Pune, Maharashtra, India Aptlogica Technologies Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Job Summary:We are looking for a female Office Administrator / Receptionist who is reliable, well-organized, and professional to manage front-desk operations and support overall office administration. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask efficiently in a busy environment.Role &...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India HR SPEAKS Full time ₹ 1,80,000 - ₹ 2,16,000 per year

    A leading IT infrastructure and technology solutions service provider specializing in business email solutions, network solutions, backup solutions, VPN solutions, data centre management, disaster recovery, network connection management, server virtualization, and email service management are looking for a detail-oriented and organized Back Office Executive...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India Cybage Software Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Job Summary:We are seeking a proactive and detail-oriented Junior Admin Executive to support day-to-day administrative operations. The ideal candidate will have 1–2 years of experience in office administration, strong organizational skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:Assist in managing office supplies,...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India Transform Full time ₹ 2,64,000 - ₹ 3,24,000 per year

    Urgently Need Office Administrator Cum Operation Executive (Male Only ) for one of fast growing Civil Company at Bavdhan Office, Pune.Position - Office Administrator Cum Operation Executive (Male Only )Experience - 3 yrs to 7 YrsQualification – Any Graduate Or Post GraduateSalary – 22 K to 27 K Per MonthLocation - Bavdhan, Pune.Roles & Responsibilities...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India Morphogenesis Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    About Us:Established in 1996, Morphogenesis is globally recognized for its diverse work, encompassing a range of specialized practice areas such as Master Planning, Urban Design, Architecture, Interior Design, and Landscape Design. Our belief in sustainability shapes all our work, forming the consistent theme in our designs.Morphogenesis sees itself as an...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India Techb Softwares Llp Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Manage office administration tasks, supplies, and documentation. Handle client calls, emails, and internal coordination professionally Support finance tasks including data entry, record-keeping, and expense tracking

  • Office Administrator

    5 days ago

    Pune, Maharashtra, India DM Hashtag Studios Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Office Administrator & Accountant (Fresher / Up to 1 Year Experience)Full-Time | On-Site (Pune, Baner)Company OverviewDM Hashtag Studiosis a creative agency based in Pune, Maharashtra, specializing in real estate marketing solutions. We focus on producing high-quality 3D visualizations and compelling visual narratives that help developers and brands showcase...

  • Office Administrative Assistant

    1 week ago

    Pune, Maharashtra, India Green Space Alliance Full time ₹ 1,08,000 - ₹ 2,40,000 per year

    An Office Assistant performs organizational and administrative duties, such as answering phones, greeting visitors, managing schedules, filing documents, and ordering supplies.Key responsibilities include data entry, managing correspondence, coordinating meetings, and ensuring smooth office operations, while required skills include strong communication,...

  • Office Administration Executive

    3 days ago

    Pune, Maharashtra, India Netscout Systems Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    People Who are good in speaking English can apply this role.Job Summary:We are looking for a proactive and detail-oriented Office Administrator to manage front office responsibilities and support various administrative and operational functions. This role requires excellent organizational, communication, and coordination skills to ensure the smooth...

  • Sales Administration Officer

    1 week ago

    Pune, Maharashtra, India Michelin Full time ₹ 2,50,000 - ₹ 6,00,000 per year

    Sales Administration Officer - OCA KEY EXPECTED ACHIEVEMENTSRole and ResponsibilitiesShould be able to work in EUR shift (1130PM to 930 PM)Commercial Terms and Conditions (CTC) & price managementAnalyses and challenges feasibility of commercial terms and conditions, based on business requirements• Verifies accuracy and consistency of collected data before...