Office Administrator

1 day ago

Pune, Maharashtra, India beBeeOfficeAdmin Full time ₹ 8,00,000 - ₹ 12,00,000
Job Title: Office Admin Executive (Fresher)

Overview
We are seeking a highly motivated and meticulous Office Admin Executive to facilitate the seamless day-to-day operations of our office and administrative functions. This role offers a prime opportunity for recent graduates to acquire hands-on experience in office management, vendor coordination, facility oversight, and external stakeholder communication within a fast-paced professional setting.

Key Responsibilities:
- Oversee and manage routine administrative operations to ensure optimal office functionality.
- Supervise housekeeping, security, cafeteria services, and facility maintenance activities.
- Coordinate travel arrangements, accommodations, and vendor engagement.
- Facilitate scheduling of meeting rooms and support organizational events.
- Administer issuance of ID cards, attendance tracking systems, and related monitoring tasks.
- Manage courier and logistics workflows, ensuring punctual dispatch and receipt of parcels.

Detailed Role Responsibilities:
- Office Operations & Administrative Assistance:
• Monitor and replenish office supply inventories, maintaining meticulous records.
• Organize and archive both physical and digital records pertaining to employees and corporate documentation.
• Provide administrative support to HR, Finance, and other departments with documentation and coordination requirements.
• Oversee ID card issuance and attendance systems, ensuring accuracy and functionality.

- Facility & Housekeeping Oversight:
• Collaborate with housekeeping and security personnel to uphold cleanliness, safety, and monitoring standards.
• Manage cafeteria operations and vendor relationships to maintain service excellence.
• Identify and report facility maintenance needs, including pest control and repairs.

- Vendor & Procurement Coordination:
• Maintain a comprehensive vendor database and manage office supply procurement records.
• Follow up diligently with vendors to ensure timely delivery of goods and services.
• Assist in vendor billing processes, payments, and procurement documentation.

- External Coordination & Legal Compliance Support:
• Accompany or assist senior management during official visits to banks, government offices, and other regulatory bodies.
• Prepare basic banking documentation, including KYC and account opening forms.
• Coordinate notarization and other legal formalities with relevant vendors and agencies.

- Travel & Accommodation Management:
• Arrange travel and accommodation for employees as required.
• Liaise with vendors to ensure smooth logistical arrangements.

- Meeting & Event Facilitation:
• Plan and coordinate meetings, interviews, orientation sessions, and training programs.
• Support the setup and management of meeting rooms and office events.

- Courier & Logistics Administration:
• Manage courier services to ensure timely dispatch and receipt of documents and packages.
• Coordinate with logistics providers to maintain efficient operations.

- Reporting & Compliance Assistance:
• Maintain detailed logs and reports of administrative activities.
• Support adherence to company policies and regulatory compliance.
• Assist in audit processes by preparing requisite documentation.

Qualifications & Skills Required:
- Bachelors degree in Arts, Commerce, or a related discipline.
- Fundamental proficiency in MS Office Suite (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Demonstrated eagerness to learn, take initiative, and collaborate effectively.
- Ability to multitask, prioritize responsibilities, and work efficiently under guidance.
- Willingness to travel locally within Pune for official errands.
- Positive attitude, integrity, and a strong sense of accountability.

  • Office Administrator

    8 hours ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 5 - ₹ 6

    Job Title: Office AdministratorWe are seeking a highly skilled and organized professional to fill this critical role. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations.

  • Administrative Office Coordinator

    2 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000

    As a key member of our team, you will be responsible for overseeing the daily administrative operations.This role involves managing office supplies and resources, coordinating with various departments to ensure smooth workflow.The Administrative Manager will oversee budget management, implement office policies, and ensure compliance with company...

  • Office Administrator

    2 days ago

    Pune, Maharashtra, India beBeeAdministration Full time ₹ 40,00,000 - ₹ 85,00,000

    Job Opportunity: Office AdministratorWe are seeking a diligent and organized professional to manage the day-to-day activities of our office.Key Responsibilities:Manage inventory and orders to ensure smooth functioningCoordinate with different teams to achieve business objectivesRequirements:Bachelor's degree in Business Administration or related...

  • Office Administrator

    3 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878

    Job Title: Office Administrator (Pune)Job DescriptionWe are seeking a skilled and experienced Office Administrator to join our team in Pune. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office facilities.Key ResponsibilitiesTo provide support in ensuring standard guidelines and...

  • Office Administrator Assistant

    3 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

    Job Title: Administrative Support CoordinatorJob Summary:We are seeking an experienced administrative support coordinator to manage the day-to-day operations of our office.Responsibilities:Manage office supplies and assets procurement and inventoryLiaise with external vendors, service providers, and building managementMaintain records of bills, payments,...

  • Effective Office Administrator

    7 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 8 - ₹ 12

    We are currently seeking a highly skilled and organized individual to fill the role of Office Manager. This is a dynamic position that requires strong time management skills, excellent communication abilities, and the ability to work independently as well as part of a team.About the Role:This office administrator will be responsible for managing the calendar...

  • Office Administrator and Operations Manager

    3 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

    OverviewThis role involves providing high-level administrative support to our organization, including managing day-to-day tasks, handling HR functions for a small team, maintaining office upkeep, coordinating with vendors, and overseeing office operations.The ideal candidate will have working knowledge of Microsoft Office tools, experience in office-related...

  • Administrative Assistant

    2 days ago

    Pune, Maharashtra, India beBeeSecretary Full time ₹ 6,00,000 - ₹ 12,00,000

    Job Summary">The Secretary will work under direct supervision, responsible for day-to-day office support operations.">Key Responsibilities:">Provide administrative support to the team.Manage office supplies and maintain a clean and organized workspace.Coordinate meetings and appointments.

  • Chief Administrative Officer

    5 days ago

    Pune, Maharashtra, India beBeeExecutive Full time ₹ 9,00,000 - ₹ 12,00,000

    Job Title: Executive Assistant to Managing DirectorWe are seeking a highly experienced and skilled professional to support our Director with day-to-day operations and strategic initiatives. This role requires outstanding organizational skills, attention to detail, and the ability to manage communication, schedules, and priorities seamlessly in a dynamic...

  • Administrative Assistant

    3 weeks ago

    Pune, Maharashtra, India Design Lyric Full time

    Job DescriptionJob Title: Administrative AssistantCompany: Design LyricLocation: Kothrud, PuneWork Timing: 9:00 AM 6:00 PM (Monday to Saturday)About the Role:Design Lyric is looking for a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the team and ensure smooth day-to-day office operations. The ideal candidate will...