High-Performing Executive Support Specialist

5 days ago

Pune, Maharashtra, India MacroHire Full time

We are seeking a highly skilled and organized Executive Support Specialist to join our team at MacroHire. This is a unique opportunity to work with a dynamic Enterprise SaaS company that's revolutionizing the Retail Tech industry.

Job Summary:

The ideal candidate will have at least 2-7 years of experience as an Executive Assistant or Office Manager, with exceptional time management and organizational skills. You will be responsible for managing stakeholders' calendars, coordinating travel, booking meetings, handling internal communications, and assisting with special projects.

Key Responsibilities:

  • Manage and maintain stakeholders' schedules, including organizing and coordinating appointments, meetings, and conferences.
  • Prioritize and resolve conflicts efficiently to ensure smooth time management.
  • Arrange complex travel plans, itineraries, and agendas for domestic and international travel.
  • Compile and organize necessary documents for travel-related meetings and ensure executives are well-prepared.
  • Oversee multiple tasks and projects with attention to detail and accuracy, ensuring timely completion.
  • Schedule and coordinate meetings, ensuring logistical aspects are covered.
  • Take detailed notes during meetings, prepare initial drafts of minutes, and summarize key points for review and distribution.
  • Liaise between executives and internal/external stakeholders, managing communication flow.
  • Organize and maintain executive files, records, and documentation, ensuring easy accessibility and secure storage.
  • Plan and coordinate company events, meetings, and conferences, managing logistics such as venue selection, catering, and attendee communication.
  • Maintain positive relationships with internal and external stakeholders.
  • Anticipate and meet executives' needs and preferences.
  • Provide support to other team members as needed.

Requirements:

  • At least 2-7 years of experience as an Executive Assistant or Office Manager.
  • Exceptional time management and organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in digital tools and software.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.

Benefits:

  • Estimated salary: $60,000 - $80,000 per year.
  • Ongoing training and development opportunities.
  • Opportunity to work with a cutting-edge technology company.
  • Collaborative and dynamic work environment.
  • Flexible working hours and remote work options.

About Us:

We believe that working hard and playing hard is essential for success. At MacroHire, we're passionate about innovation, autonomy, and empowerment. We're a startup-y mindset company that's all about solving tough problems with constraint resources and more. Join us and become part of a team that's making a real impact on the business world.

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