
Administrative Operations Coordinator
4 days ago
Job Summary:
We are seeking a highly organized and detail-oriented Facilities Administrator to oversee the day-to-day operations of our facilities. The successful candidate will be responsible for ensuring seamless facility management, lease administration, and asset maintenance.
About the Role:
- Lease Administration: We require a candidate with strong communication skills to coordinate with landlords, builders, and legal teams to execute lease agreements.
- Asset Management: The ideal candidate will maintain accurate records of assets, handle Annual Maintenance Contracts (AMCs), and monitor depreciation and book value.
- MIS & Budgeting: This role involves preparing monthly Management Information Systems (MIS) reports, analyzing administrative costs, and tracking budget versus actual utilization.
- Procurement & Vendor Management: A competitive quoting process is required, along with managing consumable procurements and coordinating with the central finance team for invoice processing.
- Facility Management: The Facilities Administrator will oversee housekeeping, maintenance of warehouse facilities, and ensure smooth daily operations.
- Compliance & Licenses: The successful candidate must manage statutory compliances, licenses, and permissions from government bodies, aiming for zero escalations.
- Stakeholder Coordination: Liaison duties involve working with local authorities and internal stakeholders, including finance, central administration, and HR.
- TPL Coordination: Oversee Third-Party Logistics (TPL) for last-mile deliveries and coordinate with internal/external delivery partners.
- Documentation: Maintain billing records, payment files, and physical documentation for audit and compliance purposes.
What We Offer:
- A collaborative work environment
- Ongoing training and professional development opportunities
- A dynamic and supportive team
Requirements:
- Excellent organizational and time-management skills
- Strong analytical and problem-solving abilities
- Effective communication and interpersonal skills
- Ability to prioritize tasks and meet deadlines
- Proficiency in Microsoft Office Suite
Preferred Qualifications:
- Bachelor's degree in Business Administration or related field
- Previous experience in facilities management or a related field
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