Senior Support Professional

2 weeks ago


Mumbai, Maharashtra, India beBeeExecutive Full time ₹ 12,00,000 - ₹ 15,00,000
Unlock Your Career Potential

We are seeking an experienced professional to provide high-level administrative support to our team. This role requires exceptional organizational skills, attention to detail, and excellent communication abilities.

Job Summary:
  • Provide executive assistance to the head of customers digital marketing INM WPB, including diary management, booking conference rooms, and arranging logistics.
  • Coordinate travel arrangements, including flights, hotel, and boarding passes for domestic and international travel.
  • Manage financial transactions, process corporate card bills, and ensure timely returns.
  • Circulate information to the team through emails and maintain an Excel sheet of deliverables due by date.
Responsibilities:

The successful candidate will be responsible for:

  • Diary Management: Book appointments and meetings, ensuring no overlaps and setting up meetings with agencies and third parties as required.
  • Logistics: Arrange for security passes, pantry services, and IT assistance for presentations and Zoom dialling.
  • Travel Arrangements: Book flights, hotel, and boarding passes for domestic and international travel.
  • Financial Management: Process corporate card bills for the head of department.
  • Correspondence: Ensure timely returns by following up with directs and team members.
  • e-Learnings: Monitor staff completion of e-learnings on time and address any pendencies.
  • Emails: Circulate generic emails to the team for information and action.
  • Nominations: Send Dynamo and Champions nominations quarterly and annually.
  • Staff Recognition: Celebrate staff birthdays, send flowers, and cakes to residences.
  • Leave Dates: Mark direct reports' leave dates in the calendar.
  • Stationery: Order visiting cards and renew membership annually.
  • New Joinees: Raise Service Now requests for IT equipment and access to systems.
  • Leavers: Delete names from departmental groups and Whatsapp groups.
  • Mails: Release messages from the head of department's ID and Virat Kohli's ID after thorough vetting.
  • Deliverables: Maintain an Excel sheet of all deliverables due by date.
Requirements:

Applicants should have a graduate degree and experience in handling CXO-level responsibilities. Excellent secretarial skills and attention to detail are essential.



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