Event Coordinator and Operations Specialist

4 weeks ago


Mohali, Punjab, India RChilli Inc. Full time
Event Manager and Operations Specialist Job Description

RChilli Inc. is seeking a highly organized and proactive Event Manager and Operations Specialist to oversee all aspects of our trade show participation from pre-event planning and logistics to onsite and post-event analysis.

Key Responsibilities:
  • Event Management: Work closely with leadership to define clear objectives for each event, collaborate with marketing, sales, and booth staff to ensure all roles are clearly defined, and liaise with event organizers, booth suppliers, and vendors to ensure smooth logistics and timely execution of event plans.
  • Operations and Logistics: Plan and manage booth designs, coordinate with vendors for setup and teardown, ensure all technical equipment is functional and ready for use, manage the procurement and transport of branded giveaways, brochures, and other promotional materials, and handle all logistical aspects including vendor communication, shipping of materials, and booth setup timelines.
  • Marketing Activities: Work with the marketing team to create compelling landing pages, registration forms, and CTAs to drive booth visits and pre-event meeting bookings, develop and execute pre-event, live-event, and post-event social media strategies to engage attendees, build brand awareness, and promote event participation, create targeted email campaigns to prospects and attendees to drive booth traffic and meeting requests, manage paid advertising campaigns to promote the event, and track the performance of all marketing campaigns and report on KPIs such as engagement, click-through rates, and lead generation.
Requirements:
  • Bachelor's degree in Event Management, Marketing, Business, or a related field.
  • 23 years of experience managing corporate events, trade shows, and digital marketing campaigns.
  • Strong understanding of marketing techniques, including social media, PPC, and email campaigns.
  • Proven track record in managing event logistics, vendor relationships, and booth design.
  • Excellent project management skills with the ability to handle multiple tasks and meet deadlines.
  • Strong communication and interpersonal skills to work with internal teams, prospects, and external partners.
  • Experience in managing event budgets and delivering cost-effective solutions.
  • Proficiency in marketing tools, such as HubSpot, Marketo, Google Ads, LinkedIn Campaign Manager, and CRM platforms.


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