Event Coordinator and Logistics Specialist
2 weeks ago
Location: Mohali
Employment Type: Full-Time
Experience: 23 years in event management or similar roles
Salary: 68 Lakh/annum
We are seeking a highly organized and proactive Event Coordinator and Logistics Specialist to oversee all aspects of our trade show participation from pre-event planning and logistics to onsite and post-event analysis. The ideal candidate will have a strong background in event management and operations with the ability to manage multiple tasks and vendors while ensuring successful outcomes at each event.
Key Responsibilities:
- Event Management: Work closely with leadership to define clear objectives for each event (lead generation, brand awareness, meetings, etc.).
- Team Coordination: Collaborate with marketing, sales, and booth staff to ensure all roles are clearly defined and team members are prepared for their responsibilities.
- Vendor and Partner Management: Liaise with event organizers, booth suppliers, and vendors to ensure smooth logistics and timely execution of event plans.
- Supervision: Oversee booth setup, manage the team during the event, and ensure all equipment and materials are in place.
- Budget Management: Manage event budgets, ensuring cost efficiency while maintaining high standards of quality for booth setup and materials.
Operations and Logistics:
- Booth Design & Setup: Plan and manage booth designs, ensuring they align with branding and functional needs. Coordinate with vendors for setup and teardown.
- Equipment Management: Ensure all technical equipment, such as screens, laptops, and badge scanners, are functional and ready for use.
- Promotional Material Preparation: Manage the procurement and transport of branded giveaways, brochures, and other promotional materials.
- Logistics Coordination: Handle all logistical aspects, including vendor communication, shipping of materials, and booth setup timelines.
Marketing Activities:
- Landing Pages and Event Registration: Work with the marketing team to create compelling landing pages, registration forms, and CTAs to drive booth visits and pre-event meeting bookings.
- Social Media Campaigns: Develop and execute pre-event, live-event, and post-event social media strategies to engage attendees, build brand awareness, and promote event participation.
- Email Campaigns: Create targeted email campaigns to prospects and attendees (using show sponsor lists and previous event attendees) to drive booth traffic and meeting requests.
- PPC and Paid Search: Manage paid advertising campaigns (Google Ads, LinkedIn, etc.) to promote the event, ensuring high visibility and targeted traffic to the booth.
- Content Creation: Develop engaging content, such as blog posts, video clips, and event teasers, that promote the event and encourage participation.
- Meeting Targets: Ensure the team meets pre-event and onsite meeting quotas by implementing effective outreach strategies (calls, emails, LinkedIn messaging).
- Reporting & Analytics: Track the performance of all marketing campaigns (social, PPC, email) and report on KPIs, such as engagement, click-through rates, and lead generation.
Post-Event Management:
- Data Collection & Reporting: Organize and analyze data collected during the event (badge scans, meeting notes) and work with the sales team to ensure timely follow-ups.
- Post-Event Analysis: Lead debrief meetings to analyze the event's success, including lead generation, conversion rates, and overall ROI.
- Lead Nurturing Campaigns: Work closely with the sales team to execute follow-up campaigns, including personalized emails and phone calls, to convert leads into paying customers.
- Social Media & Email Follow-Up: Share post-event content (recaps, thank-you posts) on social media and follow up with leads via email to maintain engagement.
Requirements:
- Bachelor's degree in Event Management, Marketing, Business, or a related field.
- 23 years of experience managing corporate events, trade shows, and digital marketing campaigns.
- Strong understanding of marketing techniques, including social media, PPC, and email campaigns.
- Proven track record in managing event logistics, vendor relationships, and booth design.
- Excellent project management skills, with the ability to handle multiple tasks and meet deadlines.
- Strong communication and interpersonal skills to work with internal teams, prospects, and external partners.
- Experience in managing event budgets and delivering cost-effective solutions.
- Proficiency in marketing tools (HubSpot, Marketo, Google Ads, LinkedIn Campaign Manager) and CRM platforms.
-
Event Coordinator and Logistics Specialist
2 weeks ago
Mohali, Punjab, India RChilli Inc. Full timeJob Title: Event Manager and Operations SpecialistLocation: MohaliEmployment Type: Full-TimeExperience: 23 years in event management or similar rolesSalary: 68 Lakh/annumJob Overview:We are seeking a highly organized and proactive Event Manager and Operations Specialist to oversee all aspects of our trade show participation from pre-event planning and...
-
Event Coordinator and Operations Specialist
7 days ago
Mohali, Punjab, India RChilli Inc. Full timeEvent Manager and Operations Specialist Job DescriptionRChilli Inc. is seeking a highly organized and proactive Event Manager and Operations Specialist to oversee all aspects of our trade show participation from pre-event planning and logistics to onsite and post-event analysis.Key Responsibilities:Event Management: Work closely with leadership to define...
-
Event Coordinator and Operations Director
5 days ago
Mohali, Punjab, India RChilli Inc. Full timeEvent Manager and Operations SpecialistLocation: MohaliEmployment Type:FullTimeExperience: 23 years in event management or similar rolesSalary: 68 Lakh/annumJob Overview:We are seeking a highly organized and proactive Event Manager and Operations Specialist to oversee all aspects of our trade show participation from pre-event planning and logistics to onsite...
-
Event Manager and Operations Specialist
1 week ago
Mohali, Punjab, India RChilli Inc. Full timeJob Title: Event Manager and Operations SpecialistJob Summary:We are seeking a highly organized and proactive Event Manager and Operations Specialist to oversee all aspects of our trade show participation from pre-event planning and logistics to onsite and post-event analysis. The ideal candidate will have a strong background in event management and...
-
Logistics Coordinator Specialist
4 days ago
Mohali, Punjab, India QM BITZ Digital Full timeBrokerage Firm Role:At QM BITZ Digital, we are seeking a skilled Logistics Coordinator to join our team.Purpose:The Logistics Coordinator will coordinate pricing and dispatch for brokerage services, analyzing market rates and trends, negotiating prices with clients/carriers, and coordinating cargo dispatch and tracking shipments.Key Tasks:Analyze market...
-
Logistics Process Coordinator
4 days ago
Mohali, Punjab, India Arch Recruiters Full timeJob Description:We are seeking a highly skilled Freight Management Specialist to join our team. The ideal candidate will possess excellent negotiation skills, strong communication abilities, and a proven track record in managing logistics processes.Key Responsibilities:Coordinate with suppliers to ensure timely delivery of goodsNegotiate with carriers to...
-
Mohali, Punjab, India RChilli Inc. Full time{"Event Management and Operations":{"Key Responsibilities": {"1": "Collaborate with cross-functional teams to develop and execute event strategies, including marketing, sales, and booth staff."}, "Event Strategy and Goal Setting": {"1": "Work closely with leadership to define clear objectives for each event, including lead generation, brand awareness, and...
-
Logistics Coordinator
4 days ago
Mohali, Punjab, India QM BITZ Digital Full timeCompany OverviewQM BITZ Digital is a logistics brokerage firm dedicated to streamlining freight brokerage services. Our mission is to deliver seamless communication and efficient operations in the logistics industry.Job OverviewWe are seeking a skilled Customer Support Executive to join our team at QM BITZ Digital. As a key member of our logistics brokerage...
-
Logistics Coordinator
3 days ago
Mohali, Punjab, India Whizamet Services Pvt. Ltd Full time**Job Summary**We are seeking a highly skilled Logistics Coordinator to join our team at Whizamet Services Pvt. Ltd. As a key member of our logistics team, you will be responsible for ensuring the timely pick up and delivery of loads.**Key Responsibilities**Route and match loads in a cost-effective manner.Strong ability to multitask and take fast...
-
Freight Brokerage Coordinator
4 days ago
Mohali, Punjab, India Anviam Logistics Full timeJob Title: Freight BrokerLocation: Remote OpportunityCompany: Anviam LogisticsJob Description:Anviam Logistics is seeking a motivated and experienced Freight Broker to join our team. As a key member of our logistics operations, you will be responsible for managing freight shipments, building relationships with carriers, and ensuring that all logistics...
-
Logistics Coordinator
4 days ago
Mohali, Punjab, India Whizamet Services Pvt. Ltd Full time**Job Summary**We are seeking a highly skilled and experienced Logistics Coordinator to join our team at Whizamet Services Pvt. Ltd. As a Logistics Coordinator, you will be responsible for ensuring the on-time pick up and delivery of loads, managing routes and loads in a cost-effective manner, and handling customer inquiries in a timely and professional...
-
Logistics Coordinator
2 weeks ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorWe are seeking a highly skilled and experienced 3PL Dispatch Coordinator to join our team at GFL Recruitment Private Limited. As a key member of our logistics team, you will be responsible for overseeing the dispatch of shipments, ensuring timely and accurate delivery, and coordinating with carriers, clients, and internal...
-
Logistics Coordinator
5 days ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: Logistics CoordinatorWe are seeking a skilled Logistics Coordinator to join our team at GFL Recruitment Private Limited. The ideal candidate will have a minimum of 1 year of experience in 3PL dispatch operations and possess strong knowledge of dispatch-related terminologies and industry best practices.Key Responsibilities:Load Booking and Carrier...
-
Logistics Coordinator
2 weeks ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorWe are seeking a highly skilled and experienced 3PL Dispatch Coordinator to join our team at GFL Recruitment Private Limited. As a key member of our logistics team, you will be responsible for overseeing the dispatch of shipments, ensuring timely and accurate delivery, and coordinating with carriers, clients, and internal...
-
Customs Coordinator
2 weeks ago
Mohali, Punjab, India Charger Logistics Inc Full timeJob Title: Customs CoordinatorCharger Logistics Inc is a world-class asset-based carrier, specializing in delivering assets on time and on budget. Our diverse fleet of equipment enables us to handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods, and HAZMAT cargo.We are seeking an organized and motivated...
-
Logistics Coordinator
2 weeks ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorWe are seeking a highly skilled and experienced 3PL Dispatch Coordinator to join our team at GFL Recruitment Private Limited. As a key member of our logistics team, you will be responsible for overseeing the dispatch of shipments, ensuring timely and accurate delivery, and coordinating with carriers, clients, and internal...
-
Logistics Coordinator
5 days ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorWe are seeking a skilled Logistics Coordinator to join our team at GFL Recruitment Private Limited. As a key member of our operations team, you will be responsible for overseeing the dispatch of shipments, ensuring timely and accurate delivery, and coordinating with carriers, clients, and internal teams to ensure smooth...
-
Logistics Coordinator US Shift
2 weeks ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorAt GFL Recruitment Private Limited, we are seeking a highly skilled 3PL Dispatch Coordinator to join our team. As a key member of our logistics team, you will be responsible for overseeing the dispatch of shipments, ensuring timely and accurate delivery, and coordinating with carriers, clients, and internal teams to ensure...
-
Logistics Coordinator
7 days ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorKey Responsibilities:As a 3PL Dispatch Coordinator, you will be responsible for managing the entire process of load booking from receiving orders to confirming bookings. You will onboard new carriers and maintain a robust carrier network, negotiating rates and contracts to ensure cost-effective transportation...
-
Logistics Coordinator
7 days ago
Mohali, Punjab, India GFL Recruitment Private Limited Full timeJob Title: 3PL Dispatch CoordinatorKey Responsibilities:• Manage the entire process of load booking from receiving orders to confirming bookings.• Onboard new carriers and maintain a robust carrier network.• Negotiate rates and contracts with carriers to ensure cost-effective transportation solutions.Dispatch Operations:• Oversee the dispatch of...