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Support Specialist
2 weeks ago
Job Title: Executive Support Specialist
Experience Level: 3+ years required.
Location: Remote/WFH or Vadodara, Gujarat, India
Shift Time: US Shift
Primary Responsibilities:
● Manage documentation: Organize digital folders, maintain file structures on Google Drive and facilitate real-time document sharing during business hours.
● Entity Management: Create new LLCs, ensure ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records.
● Technology Administration: Expert in implementing improvements and optimizing workflows on Monday.com, skilled in creating marketing materials with Canva, manage CRM systems, and optimize performance.
● External Communications: Professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections.
● Project Management: Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration.
● Specialized Tasks: Organize closing documents, manage cost-segregation studies, handle registered agent coordination.
Example of Decision-Making Authority:
● Authorized to approve up to $2,000 for inspection reports and standard vendor services.
● Requires Approval: Structural changes, DocuSign documents, LLC formation documents.
Required Qualifications:
● 3-5+ years experience in executive administrative support (real estate/finance preferred).
● Expert proficiency in Monday.com, Canva, Google Suite, and CRM systems.
● Proven experience with LLC formation and corporate compliance.
● Exceptional communication skills for interactions with banks, attorneys, and insurance.
● Strong project management and confidentiality when handling sensitive information.
