Executive Operations Manager

18 hours ago

Surat, Gujarat, India beBeeOperations Full time ₹ 50,00,000 - ₹ 85,00,000

Job Overview:

We are seeking an Executive Operations Manager to oversee the day-to-day operations of our office. The successful candidate will be responsible for ensuring a smooth and efficient functioning across all locations, supervising housekeeping and maintenance teams, and managing infrastructure.

Key Responsibilities:

  • Oversee daily administrative operations to ensure smooth and efficient functioning across all office locations.
  • Supervise housekeeping, maintenance, and infrastructure teams to maintain cleanliness, safety, and upkeep of office premises.
  • Coordinate and manage infrastructure maintenance activities including electrical, plumbing, HVAC, and building repairs.
  • Plan and allocate workspace efficiently, including seating arrangements and desk assignments.

Vendor & Contract Management:

  • Identify, evaluate, and negotiate with vendors for services such as security, catering, pest control, housekeeping, and office maintenance.
  • Establish and monitor Service Level Agreements (SLAs) and Annual Maintenance Contracts (AMCs).
  • Conduct regular vendor performance reviews and ensure service quality while optimizing costs.

Budget & Expense Management:

  • Prepare and manage the administrative and facility budgets.
  • Monitor actual expenses against budget and identify areas for cost optimization.
  • Approve purchase orders and track vendor payments in coordination with the finance team.

Compliance & Safety:

  • Ensure compliance with fire safety regulations, health protocols, and labour laws related to facilities and staff.
  • Maintain up-to-date documentation for all regulatory and statutory compliances.
  • Conduct periodic facility safety audits and evacuation drills.

Team & Stakeholder Management:

  • Lead a team of administrative and support staff, ensuring role clarity, adequate training, and performance oversight.
  • Coordinate effectively with HR, IT, Finance, and Operations teams to provide integrated administrative support.
  • Act as a liaison for senior leadership on all facility and administrative matters.

Event & Visitor Management:

  • Organize and manage logistics for internal meetings, corporate events, training programs, and town halls.
  • Supervise front-office operations and manage the visitor entry and reception process professionally.

Qualifications & Experience:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 5-10 years of proven experience in administration or facility management, preferably in real estate, construction, or related industries.

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