Senior Administrative Operations Coordinator

2 weeks ago

Dindigul, Tamil Nadu, India beBeeadministrative Full time ₹ 6,00,000 - ₹ 10,00,000
Administrative Operations Manager

The ideal candidate will be responsible for overseeing and optimizing administrative operations to support the business objectives.

  • General Administration & Office Management:
    • Ensure smooth institutional operations by managing daily tasks and responsibilities.
    • Handle correspondence, emails, phone calls, and official communication effectively.
    • Maintain office supplies, equipment, and infrastructure in good working order.
  • Procurement & Purchase Coordination:
    • Identify and evaluate suppliers based on quality, price, and delivery timelines.
    • Obtain and compare quotations from multiple vendors for cost-effective purchasing.
    • Issue purchase orders (POs) and track their approval process efficiently.
  • Asset Management & Vendor Coordination:
    • Identify equipment, machinery, and services requiring maintenance contracts.
    • Research, evaluate, and finalize service providers for asset management agreements.
    • Negotiate contract terms, pricing, and service-level agreements (SLAs).
  • Facilities Planning & Coordination:
    • Assess infrastructure requirements and propose renovation or new project plans.
    • Coordinate with architects, contractors, and engineers for project execution.
    • Ensure projects align with company goals, safety standards, and compliance regulations.
  • Contract Renewal & Insurance Management:
    • Maintain a database of contracts, including vendor agreements, service contracts, and asset management contracts.
    • Track contract expiration dates and set reminders for renewals.
    • Ensure proper documentation of contract terms, conditions, and obligations.
  • Event & Meeting Coordination:
    • Arrange logistics for guest lectures, corporate events, industrial visits, seminars.
    • Coordinate graduation ceremonies, annual functions, and sports activities efficiently.
  • Financial Support & Budgeting:
    • Assist in budget planning, expense tracking, and financial documentation.
    • Handle invoices, and payment processing accurately.
  • Facility & Infrastructure Management:
    • Ensure classrooms, seminar halls, and office spaces are well-maintained and up-to-date.
    • Supervise cleaning staff, security personnel, and facility teams effectively.
  • Reporting & MIS:
    • Prepare monthly, MIS, and statutory reports in a timely manner.
  • Crisis Management & Emergency Handling:
    • Implement emergency protocols for medical, fire, or security incidents.
    Requirements:
    • 3–5 years of experience in the hard core Admin and Facility role.
    • Bachelor's degree in any field.
    Responsibilities:

This position requires a high degree of organizational efficiency, confidentiality, and the ability to handle multiple responsibilities in a fast-paced environment.

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