Head of Purchasing Operations

4 hours ago

Alleppey, Kerala, India beBeeProcurement Full time ₹ 8,00,000 - ₹ 10,75,000
Procurement Lead

Key Responsibilities:

  • End-to-End Procurement Management (P2P Cycle): Oversee the entire procurement process, including vendor confirmation, auto purchase order fixation, rush orders, vendor master data management, expediting, e-sourcing, and service master agreement creation.
  • Manage global procurement and sourcing from US-based suppliers.

Price and Data Analysis:

  • Analyse supplier pricing to ensure budget expectations are met or report necessary adjustments to master data files.

Supplier Coordination:

  • Ensure suppliers meet required timing for materials.
  • Advise internal teams about delivery delays as soon as they're identified.

Purchase Requisition and Vendor Sourcing:

  • Review purchase requisitions and identify appropriate sources for supply.
  • Utilize e-sourcing tools to create service master agreements and manage contract terms.

Negotiation:

  • Negotiate with suppliers on pricing, payment terms, and conditions to achieve cost savings for the business.

Team Leadership:

  • Lead a team of 7-10 members, providing guidance and support for efficient operations.

Reporting and Analysis:

  • Publish weekly and monthly reports (SLA dashboards, MIS reports, powerpoint presentations) and send them to the supervisor.
  • Ensure timely payment processing by collaborating with the finance department, resolving invoice discrepancies, and ensuring payments are in line with agreed terms.

Purchase Order Creation in SAP:

  • Create and manage purchase orders in SAP to ensure proper documentation and tracking.

Expediting Orders:

  • Expedite orders as needed to ensure timely delivery of goods, services, and works.

Basic Minimum Qualifications:

  • Associate degree or higher (preferred).
  • Progressive experience in purchasing, with exceptional communication and negotiation skills.
  • Experience with data analysis using an enterprise procurement system.
  • High-level proficiency in Microsoft Excel (ideal).
  • Demonstrated track record of motivation and success.
  • Experience in a laboratory setting or within the bio/life sciences industry is preferred.
  • Background in operations or supply chain management is a plus.
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