Digital Assets Manager

6 hours ago

Kottayam, Kerala, India beBeeAsset Full time ₹ 15,00,000 - ₹ 17,50,000
Job Summary

We are seeking a Software Asset Management Specialist to join our team.

Key Responsibilities:

  • Software Request & License Management

    • Process software requests via a centralized portal.
    • Validate license availability and assign licenses through vendor portals.
    • Initiate license harvesting or procurement when required.
    • Maintain accurate records of license assignments, usage, and compliance.

  • Contract & Renewal Management

    • Track contract expirations using dashboards.
    • Coordinate with stakeholders for contract reviews and renewals.
    • Ensure contracts are active and published before purchase order creation.
    • Maintain documentation for audit readiness.

  • Procurement & Purchase Order (PO) Process

    • Create and manage purchase requisitions and POs in an enterprise resource planning system.
    • Collaborate with the Center of Excellence for PR processing.
    • Ensure all approvals are documented.
    • Track PO status and update stakeholders accordingly.

  • Vendor & Communication Management

    • Use shared mailboxes for all vendor interactions.
    • Ensure all communications are tagged to relevant work tickets.
    • Coordinate with vendors for quotes, license keys, and order confirmations.

  • Software Deployment & Packaging

    • Coordinate with desktop engineering and local IT for software packaging and deployment.
    • Track deployment status and update work tickets.
    • Manage add-ons and plugin deployments via a cloud-based platform.

  • Compliance & Audit

    • Conduct regular license usage reviews and reclaim unused licenses.
    • Ensure all actions are documented for audit and compliance.
    • Support internal and vendor audits by providing accurate license data.

  • Dashboard & Reporting

    • Maintain and update SAM dashboards for renewals and compliance tracking.
    • Export and format data from a workflow management system for dashboard imports.
    • Use dashboards for team coordination and audit visibility.

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