Administrative Operations Specialist

2 days ago

Vijayawada, Andhra Pradesh, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000

Administrative Operations Manager

Overview:

We are seeking a highly organized and proactive professional to oversee day-to-day office operations, ensuring seamless administrative functioning. This role requires strong organizational skills, vendor management, and ability to support employees and leadership in maintaining efficiency across the workplace.

Key Responsibilities:Office & Facility Management
  • Oversee office infrastructure, supplies, housekeeping, and security to maintain an efficient and employee-friendly work environment.
  • Ensure timely maintenance of systems, equipment, and common areas.
Operations Support
  • Coordinate operational workflows across departments for smooth execution.
  • Assist in process documentation and compliance tracking.
  • Support HR and Finance teams in operational requirements when needed.
Vendor & Procurement Management
  • Manage relationships with vendors and service providers.
  • Handle procurement of supplies, IT equipment, and services within budget constraints.
  • Negotiate contracts and ensure timely payments/documentation.
Employee Support & Logistics
  • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
  • Support employee travel, event logistics, and meeting arrangements.
  • Act as the point of contact for employee administrative queries.
Events & Engagement
  • Coordinate logistics for company meetings, workshops, and offsites.
  • Liaise with vendors for catering, travel, and facilities during events.

Required Skills & Qualifications:

  • Strong organizational and multitasking ability.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving mindset with attention to detail.
  • Ability to handle confidential matters with discretion.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration/Operations.
  • Experience in vendor management, office operations, or facility management preferred.

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