
Office Administrator Lead
9 hours ago
We are seeking a seasoned office administrator to lead our facilities operations. The ideal candidate will oversee the smooth running of our office infrastructure, ensuring compliance and workplace safety.
Key Responsibilities:- Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
- Ensure preventive maintenance, quick breakdown resolution, and vendor service level agreement compliance.
- Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
- Monitor hygiene, consumables, and office cleanliness standards.
- Onboard new joiners with desk setup, ID/access cards, and basic kits.
- Manage exits, asset returns, access deactivation, and clearances.
- Track attendance, late entries, and exceptions.
- Maintain a reliable vendor bench, negotiate costs, track annual maintenance contracts, and monitor service quality.
- Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
- Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
- Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.
- Prepare monthly performance reports: spend vs budget, incidents, vendor scorecards, service level agreement compliance, and risks/fixes.
- Track key performance indicators: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
- 10+ years in facilities administration with stable tenure and clean professional references.
- Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
- Strong negotiation, documentation, and communication skills.
- Trustworthy with sensitive information.
Our organization is one of India's fastest-growing GenAI startups, redefining enterprise sales and customer engagement with real-time conversational intelligence.
We believe a well-managed workplace is crucial to building high-performing teams.
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