Administrative Assistant
3 weeks ago
About Us: Ennovata sales & services pvt. ltd. is a dynamic and versatile company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organizations, we aim to inspire, educate, and equip people with the tools they need to succeed in various domains of life.
Job Description:
We are seeking a dedicated and efficient Personal Assistant to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels.
Responsibilities:
- Manage and maintain executives' calendars, scheduling appointments, meetings, and conferences.
- Attend and coordinate Zoom/online meetings.
- Prepare and organize documents, presentations, and take minutes during meetings and distribute summaries to relevant stakeholders.
- Handle incoming communication, including emails, calls, and correspondence, and respond or redirect as necessary.
- Assist in managing and tracking expenses, invoices, and budgets.
- Maintain an organized filing system of paper and electronic documents.
- Uphold a strict level of confidentiality.
- Organize and coordinate travel arrangements, including bookings and itineraries for both domestic and international travel.
- Conduct research and gather data for various projects and reports.
- Identify and liaise with vendors, negotiating contracts, and ensuring timely delivery of services.
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent communication and interpersonal skills with the ability to interact with people at all levels of the organization.
- Exceptional organizational and time management skills.
- Proficiency in business analytical tools/software, including Microsoft Office, Google workspace, and scheduling tools.
- Detail-oriented with a focus on accuracy and quality.
- Ability to handle sensitive and confidential information with integrity.
- Experience in project management is a plus.
- Previous experience in handling travel arrangements and event coordination is advantageous.
- Fluency in English is a must.
Qualifications:
- Any Graduate/Bachelors in English/Management or a related field is preferred.
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