Site Coordinator

7 days ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

Job Overview:

The successful candidate will be responsible for ensuring seamless administrative and operational preparedness for projects, encompassing arranging staff accommodations, coordinating site readiness, and procuring necessary facilities, utilities, and supplies.

Main Responsibilities:

  • Determine and arrange suitable staff accommodation/staff rooms close to project sites.
  • Coordinate with vendors, contractors, and suppliers for timely setup of furniture, fixtures, and utilities.
  • Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Prepare and maintain site readiness checklists and reports for management approval.
  • Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Manage petty cash, admin budgets, and expense records for site setup.
  • Ensure compliance with relevant policies, safety standards, and statutory requirements.
  • Support operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Essential Skills and Qualifications:

  • Bachelor's degree in Administration, Management, or related field.
  • 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingness to travel and work flexible hours during project launches.

About the Role:

  • Attention to detail and strong organizational skills.
  • Excellent communication and interpersonal abilities.
  • Hands-on and proactive approach to problem-solving.

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