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Senior Project Coordinator

2 weeks ago

Noida, Uttar Pradesh, India beBeeProject Full time US$ 60,000 - US$ 90,000

Job Title : Senior Project Coordinator - Digital Experiences

We are seeking a proactive, detail-oriented professional with a strong technical background and excellent communication skills to support the planning, execution, and delivery of immersive digital projects. You will work closely with internal teams and clients to ensure projects are completed on time, within scope, and budget-while maintaining high standards of quality, accuracy, and client satisfaction.

Key Responsibilities :

1. Project Planning & Documentation :

- Review and approve project scope, objectives, deliverables, and success metrics.

- Approve technical storyboards, project plans, and documentation.

- Collaborate with Team Leads to develop and adjust project timelines.

2. Resource Planning :

- Coordinate with departments to allocate resources effectively.

- Monitor availability and utilization for optimal deployment.

3. Compliance & Monitoring :

- Ensure adherence to internal processes, regulatory standards, and quality frameworks.

- Maintain audit-ready documentation throughout the project lifecycle.

4. Risk & Escalation Management :

- Maintain and update a centralized Risk Register.

- Identify, evaluate, and implement risk mitigation strategies.

- Escalate critical concerns to leadership and ensure resolution follow-ups.

5. Project Budgeting :

- Support budget formulation with cross-functional teams.

- Track expenditures, flag discrepancies, and recommend corrective actions.

6. Change Management :

- Maintain logs of change requests and assess scope/resource impact.

- Drive approvals and update project documentation accordingly.

7. Vendor Management :

- Coordinate with external vendors to manage timelines and deliverables.

- Monitor SLA compliance and resolve vendor-related issues.

8. Task Coordination :

- Assign tasks with clear responsibilities and deadlines.

- Track progress, maintain accountability, and update leadership regularly.

9. Communication & Reporting :

- Maintain consistent communication with stakeholders.

- Prepare and deliver project status reports, highlighting key milestones, risks, and issues.

- Facilitate meetings and document discussions/decisions.

10. Quality Assurance :

- Oversee internal reviews and approvals of all deliverables.

- Ensure all outputs meet quality benchmarks and client expectations.

11. Technical Storyboards & Engineering Oversight :

- Develop and review detailed technical storyboards.

- Train and mentor engineers on documentation standards.

- Supervise performance and delivery of engineering tasks.

12. Continuous Improvement & Team Support :

- Promote collaboration and continuous learning.

- Identify and implement process improvements.

- Support leadership in motivation, conflict resolution, and team development.

Required Qualifications :

- Bachelor's degree in Engineering or related technical field.

- 3-5 years of experience in project coordination or management, preferably in tech or digital experiences.

- Strong organizational, analytical, and multitasking skills.

- Proficiency in Jira, Trello, Asana, or MS Project.

- Knowledge of Agile, Waterfall, or Hybrid methodologies.

- Excellent written and verbal communication skills.

- Ability to work under pressure and manage multiple stakeholders.

- Strong project management and leadership skills.

Benefits :

- Competitive salary package.

- Generous leave policy.

- Medical & accident insurance with additional health benefits.

- Supportive and engaging work environment.

- Weekly engagement activities and off-site events.

- Unlimited learning and growth opportunities.

- Flexible working hours.

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