Program Coordinator

3 days ago

Jamnagar, Gujarat, India beBeeLogistics Full time ₹ 8,00,000 - ₹ 15,00,000
Event Manager - Training Logistics

Our ideal candidate will oversee hotel and event logistics for training programs, ensuring seamless execution, budget adherence, and exceptional participant experiences. They will work closely with the training team to deliver high-quality events.

About the Role

This is a critical position that requires strong negotiation and contract management skills. The successful candidate will be responsible for identifying, evaluating, and negotiating with hotels/venues to host training programs. They will also manage hotel contracts, coordinate room bookings, and liaise with hotel staff to ensure smooth execution of training schedules.

Key Responsibilities:
  • Event & Hotel Logistics Management:
    • Identify, evaluate, and negotiate with hotels/venues to host training programs
    • Manage hotel contracts, including accommodation blocks, meeting spaces, catering, AV requirements, and other service needs
    • Coordinate room bookings, check-in/check-out schedules, and special requirements of the training
    • Liaise with hotel staff to ensure smooth execution of training schedules and address any on-ground issues promptly
  • Training Program Support:
    • Collaborate with internal stakeholders to understand event requirements and translate them into logistical arrangements
    • Ensure training rooms are set up with required seating layouts, technical equipment, and materials
    • Provide on-site support during training programs
    • Act as the primary point of contact for training attendees regarding hotel and logistics queries
    • Ensure a seamless and professional experience for participants from arrival to departure
    • Collect post-event feedback to continuously improve logistics management
  • Vendor & Budget Management:
    • Work closely with vendors to deliver high-quality services
    • Track expenses, manage invoices, and ensure adherence to training budgets
    • Prepare cost summaries and highlight opportunities for savings or efficiency improvements
Why Choose Us

We value diversity, inclusion, and collaboration in our teams. We believe that teamwork and open communication are essential for delivering extraordinary results.

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