Experienced Administration Professional

1 day ago

Kota, Rajasthan, India beBeeAdministrative Full time ₹ 7,50,000 - ₹ 15,00,000

Job Overview:

We are seeking a highly skilled and experienced Administrative Manager to oversee the daily support operations of our organization.

Key Responsibilities:

  • Develop and implement administrative procedures to streamline processes and improve efficiency.
  • Assess and coach administrative staff to ensure maximum productivity and performance.
  • Monitor and manage office supplies, purchasing, and expenses to maintain budgetary controls.
  • Oversee facilities services, maintenance activities, and tradespersons to ensure smooth operations.
  • Coordinate other office activities such as recycling, renovations, and event planning.
  • Manage housekeeping, security, pantry, and cleanliness to maintain a safe and healthy work environment.
  • Ensure all operations adhere to organizational policies and regulations.
  • Stay up-to-date with organizational changes and business developments to drive growth and success.
  • Facilitate information flow within the organization to support business operations.
  • Negotiate with vendors and travel agents to secure best prices for our organization.
  • Manage employee travel itineraries and accommodations.
  • Develop and manage vendor relationships for procurement and inventory management.
  • Maintain office assets and equipment to ensure optimal performance.
  • Manage annual maintenance contracts and liaise with government bodies and police officials.
  • Track and submit reports on administrative expenses to senior authorities.
  • Implement EHS and fire safety measures to protect employees and assets.

Requirements and Qualifications:

  • Ability to work independently with minimal supervision.
  • Excellent documentation and communication skills using MS Office software.
  • Strong interpersonal skills to build effective relationships with clients, colleagues, and management.
  • Effective time management and prioritization skills to meet deadlines.
  • Excellent oral and written communication skills.
  • Proven ability to work collaboratively in a team environment.
  • Basic drafting and mailing skills.
  • Reliability and proactivity in challenging situations.

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