Office Support Specialist

2 weeks ago

Bengaluru, Karnataka, India eJAmerica Full time

Job Summary:

The Office Administrative Assistant will provide essential support to ensure the smooth operation of the corporate office. This role involves performing a wide range of administrative tasks, managing office activities, supporting departmental projects, and assisting team members with day-to-day functions.

Key Responsibilities:

  • General Administrative Support
  • Manage incoming calls, emails, and correspondence, directing them to the appropriate parties.
  • Greet and assist visitors in a professional and friendly manner.
  • Schedule and organize meetings, appointments, and conference calls, including preparing agendas and taking minutes.
  • Maintain office supplies inventory and ensure availability by ordering and restocking items as needed.
  • Document and Records Management
    • Prepare, format, and file reports, documents, and presentations for internal and external use.
    • Organize and maintain digital and physical files, ensuring easy retrieval of information.
    • Handle sensitive information with confidentiality and discretion.
  • Office Coordination
    • Coordinate maintenance and repairs of office equipment, ensuring a well-functioning work environment.
    • Arrange travel accommodations, itineraries, and documentation for executives and team members as required.
    • Plan and coordinate company events, meetings, and employee engagement activities.
  • Customer and Employee Interaction
    • Act as the primary point of contact for internal and external communications, ensuring responses are timely and professional.
    • Support new employee onboarding processes, including coordinating orientation schedules and providing necessary materials.

About eJAmerica:

eJAmerica is a dynamic organization that values teamwork, innovation, and excellence. Our office is a hub of activity, with a diverse range of projects and initiatives underway. As an Office Administrative Assistant, you will play a critical role in supporting our teams and ensuring the smooth operation of our corporate office.

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