Chief Invoicing Specialist

1 week ago

Surat, Gujarat, India beBeeInvoicing Full time ₹ 1,50,00,000 - ₹ 2,00,00,000
Strategic Finance Lead

This is a challenging and rewarding role that requires a highly skilled professional to oversee the end-to-end invoice processing function, ensuring operational efficiency, regulatory compliance, and process excellence.

  • The ideal candidate will be responsible for leading and managing end-to-end invoice processing for various types of invoices, including PO-based, non-PO-based, DPR, LC, and import invoices, ensuring accuracy, timeliness, and compliance with internal controls, financial regulations, and industry standards.
Main Responsibilities:
  1. Lead and manage the end-to-end invoice processing function, ensuring seamless integration with procurement, receiving, treasury, and HR teams.
  2. Develop and implement optimized invoice workflows, including 3-way/2-way matching, exception handling, and resolution of discrepancies such as blocked invoices, pricing/quantity variances, and GR/IR clearing.
  3. Drive automation initiatives and system enhancements in collaboration with IT and ERP teams to improve invoice posting accuracy and efficiency.
  4. Mentor and lead the invoice processing team, fostering high performance, knowledge sharing, and adherence to best practices while managing escalations and acting as the primary liaison for business unit queries.
  5. Analyze invoice processing performance metrics, SLA adherence, aging, and blocked invoice reports; prepare and present comprehensive reports and strategic insights to senior management.
  6. Ensure audit readiness and quality assurance by maintaining thorough documentation, supporting internal and external audit processes, and continuously improving process controls and SOPs.
  7. Collaborate with finance teams to support AP sub-ledger reconciliations, month-end accruals, and financial close activities in alignment with organizational goals.
  8. Champion compliance with statutory requirements, including tax certificates, forms for imports, internal AP policies, and regulatory guidelines to maintain operational integrity and risk mitigation.

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