Executive Administrative Assistant

3 weeks ago


Mumbai, Maharashtra, India Foolproof Full time
About the Role:

Foolproof, a product design specialist, is seeking a Junior Executive Assistant to join its Operations Team. This team includes HR, IT, Front of House, and Talent Acquisition, and works together to ensure the smooth functioning of the company.

The Junior EA will support the COO, manage diaries and logistics, and provide general welfare assistance. The role requires discretion and confidentiality, as well as a professional demeanor at all times. Strong relationships with the supported team members are essential.

Key Responsibilities:
  1. Act as the first point of contact for the COO's office, managing their schedule and office operations.
  2. Build connections with client PAs/EAs to expand the COO's network.
  3. Arrange travel, accommodation, and visas for the COO.
  4. Proactively manage diaries and meeting logistics, ensuring all details are handled.
  5. Organize meetings, including refreshments, and ensure all necessary arrangements are made.
  6. Assist with ad hoc tasks and errands as needed.
  7. Prepare and submit expenses on time.
  8. Take minutes during team meetings.
  9. Coordinate company events and parties.
Desired Qualifications:
  • Minimum 2 years of administrative experience, preferably in a PA/EA role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Self-motivated, enthusiastic, and committed to representing the company positively.
  • Communicates clearly and effectively, both in writing and verbally.
  • Balances big-picture thinking with attention to detail and prioritisation.
  • Demonstrates strong organisational skills.
  • Attends regular meetings and participates in company events.

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