Senior Administrative Coordinator

1 day ago


Mumbai, Maharashtra, India beBeeSecretary Full time ₹ 10,00,000 - ₹ 18,00,000
Job Role: Executive Assistant

We seek a highly skilled and experienced Executive Assistant to join our organization. The ideal candidate will have a minimum of 5-8 years of experience in a secretarial/administrative role, with a graduate degree in any discipline and a secretarial course from a reputable institute.

Key Responsibilities:
  • Act as the primary point of contact for partners and their teams, coordinating with internal stakeholders and external clients.
  • Manage calendars, prioritizing tasks and providing timely reminders as needed.
  • Coordinate travel arrangements, including international and domestic trips, and arrange logistics such as commuting time and ground transportation.
  • Create and update client details in the timesheet software, generate invoices, and liaise with partners and clients for timely payment.
  • Prepare credit memos, follow up on outstanding payments, and monitor monthly billing reports.
Administrative Support:
  • Provide administrative support to partners, including preparing reimbursement claims and medical insurance documents.
  • Track travel days associated with tax filing, maintain client contact lists, and provide professional support to clients.
  • Schedule client meetings, telephone conferences, and events, and correspond with routine emails and maintain diaries.
Required Skills:
  • Proficiency in bookkeeping and accounting software.
  • Strong analytical and problem-solving skills.
  • Excellent decision-making skills.
  • Superior communication and interpersonal skills.
  • Proficient in computer software, including word processing, spreadsheet, and email programs.
  • Ability to work well in stressful situations.
  • Time management and organizational skills.
Behavioral Competency:
  • Maintain strict confidentiality and discretion.
  • Integrity and honesty are essential.
  • Flexibility and adaptability are required.
  • Strong work ethic and self-motivation.
  • Ability to work independently with minimal supervision.


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