Administrative Support Professional

2 weeks ago

Hyderabad, Telangana, India National Aircon India Pvt Ldt Full time
{"Heading": "Office Administrator Job Description", "Subheading": "National Aircon India Pvt Ltd is seeking a skilled Office Administrator to support our daily operations.", "Responsibilities": "
  • Office Administration: Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, handling correspondence, and organizing company events.
  • Troubleshooting and Maintenance: Diagnose and troubleshoot basic computer, internet, and network issues. Ensure timely maintenance of office equipment, including printers, scanners, and copiers.
  • Stationery and Supplies Management: Monitor and maintain inventory of office supplies and stationery. Place orders for replenishments as needed, and ensure cost-effective procurement.
  • Insurance Coordination: Handle vehicle and other insurance renewals, claims, and documentation. Liaise with insurance providers to ensure timely updates and coverage.
  • Vendor Management: Coordinate with suppliers and service providers for office needs, maintenance services, and equipment repairs. Negotiate contracts and maintain positive vendor relationships.
  • Record Keeping: Maintain organized records of all office-related documentation, including contracts, invoices, insurance policies, and inventory logs.
  • Facilities Management: Oversee the upkeep of office premises, including cleanliness, security, and safety. Coordinate with building management and service providers to address facility-related issues.
  • Support Staff Management: Supervise and coordinate the activities of support staff, such as office assistants, drivers, and housekeeping personnel.
  • Compliance and Policy Adherence: Ensure compliance with company policies and regulations regarding office administration, health and safety, and data protection.
", "Requirements": "
  • Proven experience in office administration or similar roles.
  • Strong knowledge of basic computer troubleshooting, network, and internet issues.
  • Experience with maintaining office equipment and managing supplies.
  • Familiarity with vehicle and other insurance processes.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and proactively solve problems.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
  • Preferred Skills:
  • Experience in vendor negotiation and management.
  • Basic knowledge of financial and accounting principles.
  • Ability to handle confidential and sensitive information with discretion.
", "Company": "National Aircon India Pvt Ltd"}

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