Executive Office Coordinator

3 days ago

Pune, Maharashtra, India beBeeAdministrative Full time ₹ 9,23,050 - ₹ 14,35,336
Job Overview:

This role is a blend of administrative and office management responsibilities, requiring regular presence in the office.

Key Responsibilities:
  • Manage calendar and travel arrangements for senior executives.
  • Maintain business records and reports using Excel and other tools as required.
  • Process travel and expense reimbursement claims for senior executives.
Administrative Support:
  • Coordinate with external vendors and service providers to ensure smooth operations.
  • Assist colleagues with travel-related matters.
  • Maintain accurate records of expenses, invoices, and vendor documentation.
  • Organize employee engagement activities and office events.
  • Prepare and present regular MIS reports to stakeholders.
  • Ensure the office environment is well-maintained and clean, coordinating with housekeeping services as needed.
  • Procure general office supplies and materials.
  • Process vendor payments and manage purchase orders.
Requirements:
  • Education: A bachelor's degree in business administration or a related field is preferred.
  • Experience: Previous experience in executive support or similar roles is advantageous.
  • Communication Skills: Excellent verbal and written communication skills are essential.
  • Attention to Detail: Strong organizational skills and attention to detail are necessary for planning and documentation.
  • Problem-Solving: Ability to handle unexpected travel issues and provide effective solutions.
  • Technology Proficiency: Familiarity with travel booking software and basic to advanced knowledge of Excel and PowerPoint.
  • Customer Service: A customer-centric approach to assist travelers effectively.
Why This Role:
  • Professional development opportunities and interesting work projects.
  • A vibrant and inclusive culture where you can collaborate with talented colleagues.
  • Career growth opportunities and benefits to enhance your well-being.

  • Administrative Office Coordinator

    2 days ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000

    As a key member of our team, you will be responsible for overseeing the daily administrative operations.This role involves managing office supplies and resources, coordinating with various departments to ensure smooth workflow.The Administrative Manager will oversee budget management, implement office policies, and ensure compliance with company...

  • Executive Coordinator

    4 weeks ago

    Pune, Maharashtra, India TaxManntri Consultancy Private Limited Full time

    Job Summary Should have 3-5 years of experience as an assistant or secretary to the MD of a company ( but here we do not need a conventional E.A. we technically need one like Anna Hathway in the movie- The Devil Wears Prada). Having said that it is usually very difficult to find one like her so we will find one as close to her as possible or will train ....

  • Senior Office Coordinator

    1 week ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

    Job Title:Senior Office CoordinatorAbout the Role:We are seeking a highly skilled and detail-oriented Senior Office Coordinator to support our senior leaders in their day-to-day operations.Key Responsibilities:Perform advanced administrative duties such as coordinating meetings, travel arrangements, and calendar management for multiple executives.Develop and...

  • Office Coordinator

    5 days ago

    Pune, Maharashtra, India beBeeCustomer Full time ₹ 60,00,000 - ₹ 75,00,000

    **Job Summary**We are seeking a highly skilled and proactive Front Office Coordinator who will be the first point of contact for parents, visitors, and staff, ensuring a welcoming and efficient experience that reflects our premium image.Key Responsibilities:Greet and assist parents, children, and visitors with warmth and professionalism.Manage incoming...

  • Office Assistant and Office Executive

    10 hours ago

    Pune, Maharashtra, India Bitbison Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    We are seeking a reliable Office Assistant / Admin Executive to manage daily office operations and support management in routine tasks. The role requires handling administrative, clerical, and coordination responsibilities to ensure smooth workflow.

  • Front Office Coordinator

    1 week ago

    Pune, Maharashtra, India beBeeAdministrative Full time ₹ 4,00,000 - ₹ 8,00,000

    Job Overview:As a Front Office Executive, you will play a vital role in maintaining the first impression of our organization. Your responsibilities will include greeting and assisting visitors with professionalism, handling incoming calls, and ensuring the front desk area is well-organized and presentable at all times.Key Responsibilities:Manage and...

  • Back Office Executive

    11 hours ago

    Pune, Maharashtra, India Binary Raptor Technologies Llp Maharashtra Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Back Office Executive (Email Handling) to manage customer and internal email communication, resolve queries, coordinate with teams, and maintain records. Requires 1+ year experience, strong written English, and proficiency in MS Office/email tools

  • Back Office Coordinator

    11 hours ago

    Pune, Maharashtra, India Kaizen Finprop Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Responsibilities:Manage back office operations with MS Office proficiencyEnsure accurate data entry & record keepingCoordinate sales activities through form filling & invoicing

  • Executive Office Coordinator

    2 days ago

    Pune, Maharashtra, India beBeeFrontDesk Full time ₹ 8,00,000 - ₹ 12,00,000

    Job Title:">We are seeking a highly skilled and professional Front Desk Executive to join our team at Accops. As the first point of contact for visitors, you will be responsible for ensuring a warm and welcoming experience.Key Responsibilities:Greet and assist visitors in a courteous and professional manner.Route guests on calls to the right...

  • Administrative Assistant to Chief Executive Officer

    10 hours ago

    Pune, Maharashtra, India Neural Arc Inc Full time US$ 40,000 - US$ 80,000 per year

    Location: Pune, IndiaEmployment Type: Full-Time | On-SitePosition OverviewNeural Arc Incis seeking a proactive, detail-oriented, and versatile professional to serve as an Executive Assistant & Administrative Coordinator. This hybrid role will provide direct support to our senior leadership while also managing key administrative and office operations. It...