Administrative Executive Role

3 days ago


Meerut, Uttar Pradesh, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 20,00,000

The primary role of an Administrative Executive involves overseeing daily tasks, managing correspondence, emails, phone calls, and official communication. This includes maintaining office supplies and equipment, as well as managing documentation and filing systems.

Key Responsibilities
  • Office Management: Ensure the smooth operation of administrative functions, including handling general inquiries, processing paperwork, and coordinating events.
  • Procurement Coordination: Identify suppliers, obtain quotations, issue purchase orders, and track approval processes for cost-effective purchasing.
  • Vendor Relations: Maintain strong relationships with vendors, negotiate contract terms, pricing, and SLAs.
  • Infrastructure Planning: Assess infrastructure requirements, propose renovation or new project plans, coordinate with architects, contractors, and engineers.
  • Contract Renewal: Maintain contract databases, track expiration dates, ensure timely renewal, compare policies, and negotiate best rates and coverage.
  • Event Coordination: Arrange logistics for corporate events, seminars, graduation ceremonies, annual functions, and sports activities.
  • Financial Support: Assist in budget planning, expense tracking, financial documentation, handle invoices, payment processing, petty cash, procurement records, and reimbursements.
  • Facility Management: Ensure classrooms, seminar halls, and office spaces are well-maintained, supervise cleaning staff, security personnel, and facility teams.
  • Reporting: Prepare monthly reports, handle regular vendor payments, maintain records for cars, generators, photocopiers, stationery, tea/coffee, and visitor logs.
Requirements
  • 3-5 years of experience in hard core Admin roles.
  • Degree in any field.


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