Executive Administrator

2 weeks ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 20,00,000 - ₹ 25,00,000

Senior Administrative Leader Opportunity

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This is a challenging and rewarding senior-level administrative role that oversees the daily operations of the office. The ideal candidate will have a minimum of 8+ years of experience in an administrative capacity, with at least 4-5 years in a supervisory role.

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Key Responsibilities:

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  • Operational Management:">
    • Manage the day-to-day activities of the office to ensure smooth functioning of services and tasks.">
    • Provide direct administrative support to senior leaders, including managing schedules, coordinating meetings, and preparing documents.">
    • Maintain office supplies inventory and order materials when necessary; ensure office equipment and technology are in good working order.">
    • Coordinate and manage office-wide events, meetings, and conferences.">
  • Team Leadership and Guidance:">
    • Supervise and provide guidance to administrative staff to ensure tasks are completed accurately and efficiently.">
    • Provide training and mentorship to new administrative employees.">
    • Develop and implement workflows, processes, and procedures to optimize team performance.">
    • Conduct performance reviews and assist in developing career growth plans for administrative staff.">
  • Facilities Maintenance and Upkeep:">
    • Oversee the maintenance and upkeep of office facilities to ensure a clean and safe working environment.">
    • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.">
    • Coordinate office moves, seating arrangements, and space planning as required.">
  • Documentation and Reporting:">
    • Maintain accurate records of office activities, expenditures, and other relevant documentation.">
    • Assist in preparing and maintaining reports, presentations, and other materials for senior leaders and key stakeholders.">
    • Ensure compliance with company policies, safety standards, and other relevant regulations.">
  • Process Improvement:">
    • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.">
    • Work with senior management to streamline administrative procedures and improve team workflows.">
  • Confidentiality and Compliance:">
    • Handle sensitive information and documents with discretion and confidentiality.">
    • Ensure compliance with company policies and legal requirements related to administrative functions.">
  • Special Projects:">
    • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.">
    • Assist in developing and implementing new administrative systems or technologies.">

Requirements:

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  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).">
  • Experience:">
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.">
  • Proven experience managing office operations and facilities.">
  • Strong background in supporting senior leadership and cross-functional teams.">
  • Skills:">
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.">
  • Strong verbal and written communication skills.">
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling software).">

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