Administration Executive

9 hours ago

Bengaluru, Karnataka, India Vserve Digital Solutions Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description

Position: Admin Executive Factory Administration

Reports To: Admin Manager / General Manager – Operations

Role Overview

The Admin Executive will be responsible for managing day-to-day administrative operations at the factory. This includes overseeing housekeeping, security, canteen, transport, statutory compliance support, and general office administration. The role demands strong coordination, documentation, and vendor management skills to ensure smooth operations and cost efficiency.

Key Responsibilities

1.

Facility & Infrastructure Management

  • Ensure upkeep of factory premises, offices, washrooms, and utilities.
  • Monitor housekeeping staff and contractors to maintain hygiene standards.
  • Oversee canteen facilities, drinking water, pest control, and waste disposal.
  • Coordinate with maintenance team for timely repair of office assets.

2.

Security & Safety

  • Supervise security personnel and ensure effective access control for people & materials.
  • Maintain CCTV functioning and reporting.
  • Support fire safety and EHS compliance by coordinating with concerned teams.

3.

Transport & Logistics Support

  • Arrange transportation for employees, visitors, and material movements.
  • Ensure timely billing and cost optimization for transport vendors.
  • Maintain proper logbooks and trip records.

4.

Vendor & Contract Management

  • Manage contracts for housekeeping, security, canteen, pest control, and other services.
  • Verify vendor bills against service levels and forward for payment.
  • Identify areas for cost saving and efficiency improvement.

5.

Statutory & Compliance Support

  • Assist in ensuring PF, ESI, labour laws, and contract labour compliance for admin-related vendors.
  • Maintain updated licenses, approvals, and records relevant to admin operations.

6.

General Administration

  • Handle stationery, office supplies, printing, and consumables.
  • Support HR in managing attendance, visitor records, and employee welfare activities.
  • Maintain MIS reports on admin expenses, vendor performance, and cost analysis.
  • Support in factory audits (statutory, quality, social audits).

Qualifications & Experience

  • Graduate in Commerce / Arts / Management (preferred).
  • 3–5 years of experience in factory / industrial administration.
  • Knowledge of vendor management, compliance basics, and admin cost control.
  • Familiarity with ERP systems / MS Office / reporting tools.

Skills & Competencies

  • Strong coordination and communication skills.
  • Good negotiation and vendor handling.
  • Eye for detail in cost tracking and compliance.
  • Problem-solving and ability to manage day-to-day crises.
  • Team player with discipline and reliability.

KPIs (Key Performance Indicators)

  • Hygiene & housekeeping audit scores.
  • Security incidents (zero tolerance goal).
  • Admin cost vs. budget (monthly).
  • Vendor payment accuracy & timeliness.
  • Employee satisfaction with admin services.

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