Administration Executive

1 day ago

Bengaluru, Karnataka, India Oben Electric Vehicles Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Description Admin Executive

**Department:** Administration / HR & Admin

**Reports To:** Admin Manager / HR & Admin Head

**Location:** [Insert Location]

**Experience Required:** 2–5 years

Job Summary:

The Admin Executive is responsible for overseeing and managing daily administrative operations, ensuring smooth functioning of office activities, facility management, vendor coordination, and supporting HR and management in day-to-day administrative requirements.

Key Responsibilities:

  • Office Administration
  • Manage day-to-day office operations including housekeeping, stationery, courier, and utilities.
  • Ensure the office environment is well-maintained, safe, and organized.
  • Handle AMC renewals, equipment maintenance, and inventory management.
  • Supervise housekeeping, security, and pantry staff for efficiency and discipline.
  • Facility & Vendor Management
  • Liaise with vendors, contractors, and service providers for office supplies, maintenance, and facility services.
  • Negotiate contracts, ensure timely payments, and maintain vendor performance records.
  • Handle facility-related issues and coordinate repairs or improvements when required.
  • Travel & Logistics
  • Manage travel arrangements (flight/train bookings, accommodation, cab coordination).
  • Maintain travel records and process reimbursements in coordination with finance.
  • Event & Meeting Coordination
  • Support organization of meetings, conferences, and office events.
  • Handle visitor management, conference room bookings, and hospitality arrangements.
  • Documentation & Compliance
  • Maintain records of office assets, licenses, and administrative documents.
  • Ensure compliance with company policies and statutory requirements related to office administration.
  • Support to HR & Management
  • Assist HR in onboarding logistics (desk setup, ID cards, access, etc.).
  • Coordinate internal communications, circulars, and administrative notices.
  • Support management in ad-hoc administrative projects as required.

Qualifications & Skills:

  • Bachelor's degree in Administration, Management, or related field.
  • 2–5 years of experience in office administration or facilities management.
  • Strong communication, coordination, and negotiation skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and email correspondence.
  • Ability to multitask, prioritize, and maintain confidentiality.
  • Attention to detail and proactive problem-solving approach.

Key Competencies:

  • Organizational skills
  • Time management
  • Vendor and stakeholder coordination
  • Accountability and ownership

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