Executive Administrative Assistant

2 days ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 25,00,000

As a key member of the team, you will be responsible for coordinating meetings and events, managing calendars, planning travel arrangements, and providing administrative support to senior executives.

Key Responsibilities
  • Meeting Coordination: You will connect with stakeholders to check availability, send timely meeting invites, and book conference rooms and teleconferences as required.
  • Calendar Management: You will track the manager's calendar to ensure effective time utilization, accommodate ad-hoc meetings, and prioritize meetings to respect visitor time.
  • Travel Planning: You will plan senior executives' travels, including tracking Visa expiry dates, interacting with the travel desk to design itineraries, arranging hotel bookings and travel settlements, and booking cabs and accommodations.
  • Unit Administration: You will attend telephone calls, follow up on action items, update key contact details, maintain reports and documents, own unit group mailing lists, coordinate with purchase and finance teams to process POs and arrange payments, organize guest passes, update welcome boards, and facilitate client travel by creating invite letters for visas.
Requirements

To succeed in this role, the ideal candidate should possess excellent communication and organizational skills, with the ability to work independently and collaboratively within a team environment. Proficiency in calendar management tools and Microsoft Office applications is essential. Prior experience in executive secretarial roles or similar administrative positions would be an asset.

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