Executive Assistant

14 hours ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 80,00,000

Job Title: Executive Assistant - Travel and Administration

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant - Travel and Administration.

The ideal candidate will have 5-6 years of experience in travel desk management and administration, with excellent written and verbal communication skills, proficiency in MS Office tools, and strong time management and organizational abilities.

In this role, you will be responsible for handling domestic reservations, coordinating travel and cab arrangements, guest handling, and performing travel desk-related support activities.

You will also provide administrative support for office operations, including handling calls, managing facilities, procuring office-related items, and assisting with events and meetings.

Responsibilities
  • Travel Desk:
    • Support the Travel Manager with flight bookings, domestic travel (train/bus), hotel reservations, transportation, visa processes, and overall travel coordination.
    • Liaise with airlines, hotels, and other service providers to ensure efficient and employee-friendly travel arrangements.
    • Address travel-related queries and provide excellent service to employees.
    • Maintain accurate records of travel transactions, vendor bills, and correspondence.
    • Provide timely updates on flight schedules, cancellations, or changes.
    • Negotiate with vendors to secure the best rates.
    • Manage emergency changes or cancellations and communicate updates to traveling employees.
    • Assist with visa applications, documentation, and processing in coordination with vendors.
    • Prepare and submit detailed travel reports and MIS. Follow up on billing and payments.
  • Administration:
    • Handle general office tasks, including stock-keeping, issuing, and controlling stationery/office supplies as per employee needs.
    • Answer phone calls, communicate with stakeholders, and convey important messages.
    • Assist new recruits with facilities and necessary assets, and support the HR team in organizing events and meetings.
    • E nsure office facilities and guesthouses are well-maintained and address any concerns raised by employees.
    • Manage petty cash, document expenditures, file monthly expense statements, and ensure timely payments.
    • Manage the issuance and control of ID cards in coordination with HR.
    • Coordinate with offices/factories for visitor/guest management and gate passes.
    • Coordinate inward/outward couriers and material dispatches for domestic and international shipments.
Requirements
  • 5-6 years of experience in travel desk management and administration.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office tools.
  • Strong time management and organizational abilities.
Desired Skills
  • Problem-solving attitude.
  • Attention to detail.
  • Ability to work in a fast-paced environment.

If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.

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