Executive Administrative Assistant

6 days ago

Bengaluru, Karnataka, India Invonel Labs Full time

Experience: 4–6 Years

Location: Muscat, Oman (On-site)

Employment Type: Full-time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will have 4–6 years of proven experience in managing executive schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Executive Support

  • Manage calendars, schedule meetings, and coordinate travel and logistics.
  • Prepare presentations, reports, and correspondence for executive review.
  • Screen calls, emails, and other communications, prioritizing and responding where appropriate.
  • Handle confidential documents with discretion and professionalism.

Operations & Coordination

  • Organize internal and external meetings, events, and conferences.
  • Maintain records, files, and documentation for quick retrieval.
  • Liaise with internal teams, clients, and external stakeholders on behalf of leadership.
  • Track deliverables and follow up on pending actions to ensure deadlines are met.

Administrative Excellence

  • Support budgeting, expense management, and reimbursement processes.
  • Prepare agendas, minutes of meetings, and action trackers.
  • Ensure smooth coordination between leadership and cross-functional teams.
  • Identify process improvements to enhance efficiency in daily operations.

Qualifications & Skills

  • Bachelor's degree in Business Administration or related field.
  • 4–6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
  • Strong organizational, time management, and multitasking skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with productivity tools (e.g., MS Teams, Zoom, project trackers).
  • Excellent written and verbal communication.
  • High level of integrity, professionalism, and ability to handle confidential information.

  • Administration Assistant

    3 days ago

    Bengaluru, Karnataka, India SAMARTH REALTY DEVELOPERS PRIVATE LIMITED Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionSAMARTH REALTY DEVELOPERS PRIVATE LIMITED is a construction company located in Bengaluru, Karnataka. Our company is dedicated to providing high-quality construction services and is based at No.1 Sery No.24, Vajarahalli, Thalaghattapura Post, Uttarahalli Hobli, Kanakapura Main Road. We aim to deliver exceptional real estate developments...

  • Executive Administrative Assistant

    1 day ago

    Bengaluru, Karnataka, India Intel Full time

    Job Details This is an Executive Assistant Role for Intel India The candidate s responsibilities include Assisting in coordinating activities across the organization events conferences F2Fs etc plans and organizes meetings and offsite prepares agendas and coordinates all logistics Additional duties include managing tactical projects ...

  • Executive Administrative Assistant

    4 days ago

    Bengaluru, Karnataka, India Intel Corporation Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Job Details:Job Description: This is an Executive Assistant Role for Intel, India. The candidate's responsibilities include:Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc.: plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.Additional duties include managing tactical...

  • Executive Administrative Assistant

    2 days ago

    Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 5,00,000 - ₹ 8,00,000

    Key Job Responsibilities:The successful candidate will be responsible for providing administrative support to the unit head or department manager in achieving specific goals and objectives.Administrative Duties: Conduct and organize various administrative tasks, including receiving and handling information, organizing meetings, managing calendars, and...

  • Executive Administrative Assistant

    7 days ago

    Bengaluru, Karnataka, India Invonel Labs Full time

    Experience: 4–6 YearsLocation: Muscat, Oman (On-site)Employment Type: Full-timeJob SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will have 4–6 years of proven experience in managing executive schedules, coordinating meetings, handling confidential...

  • Student Administrative Assistant- EdTech

    3 days ago

    Bengaluru, Karnataka, India Leafkart Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Role DescriptionThis is a full-time role for a Student Administrative Assistant - EdTech Sales position is located on-site in Bengaluru. The Student Administrative Assistant will be responsible for performing administrative tasks, managing phone communications, providing executive administrative assistance, and handling clerical...

  • Executive Assistant

    11 hours ago

    Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 80,00,000

    Job Title: Executive Assistant - Travel and AdministrationAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant - Travel and Administration.The ideal candidate will have 5-6 years of experience in travel desk management and administration, with excellent written and verbal communication...

  • Administrative Assistant

    4 weeks ago

    Bengaluru, Karnataka, India Outside ROI Full time

    Job Title: Administrative Assistant Location: Bangalore, India Company: OutsideROI (US-based Marketing Agency) Type: Full-Time Experience Level: 2–5 Years Industry: Marketing & AdvertisingJob Summary:We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be...

  • Executive Assistant

    3 days ago

    Bengaluru, Karnataka, India Spotturn Entertainment Pvt. Ltd. Full time US$ 60,000 - US$ 1,20,000 per year

    Company DescriptionSpotturn Entertainment Pvt. Ltd. is a sports management, entertainment, and media company that is shaping the future of DanceSport in India. Focusing on innovative initiatives, Spotturn Entertainment is at the forefront of transforming DanceSport into a widely recognized and celebrated discipline across the country. With a dedicated team...

  • Administrative Assistant

    3 days ago

    Bengaluru, Karnataka, India golden wood Full time ₹ 2,50,000 - ₹ 3,00,000 per year

    Job Title: CoordinatorOrganization: Specialty Coffee Association of India (SCAI)Location: BangaloreEmployment Type: Full-timeJob Overview:The Coordinator at the Specialty Coffee Association of India (SCAI) will play a central role in supporting the administrative, operational, and event-based functions of the association. The ideal candidate will ensure the...