Executive Assistant to HR Director and GCC Leader

1 week ago

Pune, Maharashtra, India Lubrizol Corporation Full time

About Lubrizol

The Lubrizol Corporation is a specialty chemical company that delivers sustainable solutions to advance mobility, improve wellbeing, and enhance modern life. Founded in 1928, Lubrizol owns and operates over 100 manufacturing facilities, sales, and technical offices worldwide, employing approximately 8,000 people. For more information, visit www.Lubrizol.com.

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol aims to create a positive experience for candidates, allowing them to showcase their skills and abilities. We recognize unique work and life situations and offer flexibility to ensure our employees feel engaged and fulfilled in every aspect of life.

Summary of the Role:

As an executive assistant to the HR Director and GCC Leader, you will provide high-level administrative support for all day-to-day matters. Your responsibilities will include program management, MIS, and engagement events, as well as aligning global and local projects to be executed in India.


Key Responsibilities:

  • Manage administrative activities for the GCC leader and Director HR, ensuring guidance and support are provided to the HR office for travel-related arrangements and hosting official delegates/partner meetings with the HR Director/GCC leader.
  • Schedule meetings, including leadership team meetings, employee communication meetings, business reviews, and anchoring events.
  • Manage or guide reception duties or travel-related duties through the team.
  • Anchor processes for the GCC Leader and HR Directors Office, including direct communication with stakeholders accountable for projects/strategic initiatives driven by the HR Directors office.
  • Manage governance, ensuring stakeholders/team leads are held accountable for timely submissions.
  • Manage all relevant HR documentation signatures for IMEA.
  • Develop and maintain top-level review mechanisms, ensuring periodic reviews and follow-ups are conducted.
  • Prepare presentations, town hall presentations, communication meetings, and other materials required from the MD's office with appropriate inputs from stakeholders.
  • Maintain MIS as per the guidelines of the HR Director.
  • Ensure all costs pertaining to the HR Director's cost center are raised and managed, and tracked.
  • Collaborate with business teams, such as product/sales/marketing, to remove hindrances or bottlenecks impacting outcomes.
  • Manage end-to-end aspects of business events, seminars, conferences, and other activities with support from the business team.
  • Support the business team to drive large-scale employee engagement activities.

Requirements:

  • Post-graduation or MBA in Business Analytics & Administration.
  • 7-8 years of experience as a Senior Executive Assistant, with exposure to administration in an MNC being an added advantage.
  • Proficiency in operating Advanced MS Office.
  • Process and system-oriented.
  • Excellent verbal and written communication skills.
  • Problem-solving ability.
  • Good coordination skills.

Ready to take the next step in your career? Apply today and be part of shaping the future with Lubrizol.

Lubrizol is an exciting place to be, with a relentless commitment to operating safely and responsibly. We prioritize safety, sustainability, ethics, and compliance in everything we do, ensuring the well-being of our employees, customers, and communities.

As a diverse, global team, we work together to solve pressing challenges and impact everyday lives through science. We strive to do better every day, driven by our founding principle of treating every employee with dignity and respect.

We are committed to providing an inclusive environment where every employee can be their best, regardless of their background, religion, sex, national origin, sexual orientation, gender identity, disability, or any other characteristic.

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