Executive Assistant to HR Director and GCC Leader

7 days ago

Pune, Maharashtra, India Lubrizol Corporation Full time

About Lubrizol

The Lubrizol Corporation is a global specialty chemical company that delivers sustainable solutions to advance mobility, improve wellbeing, and enhance modern life. With a rich history dating back to 1928, Lubrizol has grown to own and operate over 100 manufacturing facilities, sales, and technical offices worldwide, employing approximately 8,000 people. For more information, visit www.Lubrizol.com.

We value diversity in professional backgrounds and life experiences, striving to create a positive experience for candidates through a consistent, unbiased, and transparent recruitment process. By recognizing unique work and life situations, we offer flexibility to ensure our employees feel engaged and fulfilled in every aspect of life.

Summary of the Role:

As an executive assistant to the HR Director and GCC Leader, you will provide high-level administrative support for day-to-day matters, including program management, MIS, and engagement events. You will be responsible for aligning global and local projects to be executed in India.

Key Responsibilities:

  • Manage administrative activities for the GCC leader and Director HR, ensuring guidance and support are provided to the HR office for travel-related arrangements and hosting official delegates/partner meetings.
  • Schedule meetings, including leadership team meetings, employee communication meetings, business reviews, and anchoring events.
  • Manage or guide reception duties and travel-related duties through the team.
  • Anchor processes for the GCC Leader and HR Directors Office, directly communicating with stakeholders accountable for projects/strategic initiatives.
  • Manage governance, ensuring stakeholders/team leads are held accountable for timely submissions.
  • Prepare presentations, town hall presentations, and communication meetings required from the MD's office with appropriate inputs from stakeholders.
  • Maintain MIS as per the guidelines of the HR Director.
  • Ensure all costs pertaining to the HR Director's cost center are raised and managed.
  • Collaborate with business teams to remove hindrances or bottlenecks impacting outcomes.
  • Manage end-to-end aspects of business events, seminars, conferences, and large-scale employee engagement activities.

Requirements:

  • Post-graduation or MBA in Business Analytics & Administration.
  • 7-8 years of experience as a Senior Executive Assistant, with exposure to administration in an MNC being an added advantage.
  • Proficiency in operating Advanced MS Office.
  • Process and system-oriented.
  • Excellent verbal and written communication skills.
  • Problem-solving ability.
  • Good coordination skills.

Join a dynamic team at Lubrizol

Lubrizol is a company that is continually learning and evolving. Our passion delivers our success, not only for Lubrizol but for those who count on us every day: our employees, customers, and communities. We work with a relentless commitment to operate safely and responsibly, keeping safety, sustainability, ethics, and compliance at the forefront of everything we do.

We are a diverse, global team that works together to solve some of the world's most pressing challenges. We impact everyday lives through science only Lubrizol can deliver, and we never stop pushing to do it better.

At Lubrizol, we are committed to providing an environment where every employee can be the best they can be, regardless of their ethnic origin, religion, sex, national origin, sexual orientation, gender identity, disability, or any other characteristic.

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