Executive Support Specialist
4 days ago
Job Title: Executive Support Specialist
The role in a nutshell: We are seeking an organized, proactive, and detail-oriented administrative professional to provide comprehensive support to senior leadership. This is a unique opportunity to make a significant impact on the success of our organization by delivering exceptional administrative services.
Key responsibilities include:
- Managing calendars, scheduling appointments, meetings, and travel itineraries with precision and attention to detail
- Preparing reports, presentations, and correspondence on behalf of the executive with professionalism and accuracy
- Attending meetings, taking notes, preparing minutes, and following up on action items with diligence and follow-through
- Coordinating logistics for internal and external meetings, including venue, agenda, and participants with efficiency and effectiveness
- Managing emails and communications, prioritizing urgent and confidential matters with tact and discretion
- Serving as a liaison between the executive and internal/external stakeholders with excellent communication skills
- Handling travel arrangements, booking flights, accommodations, and processing expenses with expertise and attention to detail
- Assisting with project tracking and ensuring deadlines and deliverables are met with proactivity and initiative
- Maintaining records, documents, and files in an organized and accessible manner with attention to detail and confidentiality
- Supporting event planning, town halls, and corporate functions as needed with flexibility and adaptability
Required Skills and Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field
- Proven experience as an Executive Assistant or in a similar administrative role with demonstrated excellence
- Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) with expertise in data analysis and presentation
- Excellent written and verbal communication skills with ability to communicate complex information effectively
- High levels of discretion and confidentiality with ability to maintain confidentiality and handle sensitive information
- Strong organizational and multitasking abilities with ability to prioritize tasks and manage multiple projects simultaneously
- Ability to work independently and under pressure with flexibility and adaptability
- Professional demeanor and positive attitude with ability to build strong relationships with colleagues and stakeholders
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