Administrative Coordinator

3 days ago


Bengaluru, Karnataka, India ZEISS India Full time

Job Description

\

The Team Assistant-APAC Hub role at ZEISS India is a critical position that requires a highly organized and detail-oriented individual. The ideal candidate will provide administrative and operational support to the APAC Hub lead and the CPR-E leadership team.

\

Key Responsibilities

\
  • \
  • Manage day-to-day office activities, including calendar management and coordination of meetings\
  • Handle travel arrangements and ensure smooth communication within the team\
  • Prepare reports, presentations, and documentations as required\
  • Maintain and organize team folders, documentations, files, and other relevant materials\
  • Assist in scheduling and coordinating meetings, events, and workshops\
  • Support onboarding of new team members by coordinating with IT, workplace, and other functions\
  • Act as a point of contact for internal and external stakeholders\
  • Facilitate communication using various channels across teams and stakeholders\
  • Create meeting notes, track action items, and follow up as needed\
  • Perform other administrative tasks as required\
    • \

Requirements

\
  • \
  • Bachelor's degree required\
  • 3-7 years of progressive administrative experience\
  • Exceptional organizational skills and attention to detail\
  • Highly analytical and proactive in managing calendars and resources\
  • Excellent oral and written communication skills\
  • Proficiency in MS Office, Concur, and other relevant software\
  • Strong management and task prioritization skills\
  • Positive energy with a collaborative, team-player mindset\
  • Ability to influence and engage stakeholders at all levels\
  • Multitasking, ability to work under pressure, and manage multiple priorities\
  • Experience working with global teams and managing cross-functional projects\
    • \

About ZEISS India

\

ZEISS India is headquartered in Bengaluru and operates in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care, and Sports & Cine Optics. With 2200+ employees and continued investments over 25 years in India, ZEISS' success story in India is continuing at a rapid pace.



  • Bengaluru, Karnataka, India ARTHROSPECTRUM PRIVATE LIMITED Full time

    Job DescriptionThe role of an Office Administrator at ARTHROSPECTRUM PRIVATE LIMITED is a vital part of our team. As an Office Administrator, you will provide administrative support to the team, including answering phone calls, responding to emails, and greeting visitors.You will be responsible for coordinating and scheduling appointments, meetings, and...


  • Bengaluru, Karnataka, India ZEISS India Full time

    **Job Summary:**The Executive Assistant role at ZEISS India is a dynamic position that requires exceptional organizational skills and attention to detail. As the right-hand person to the APAC Hub lead, you will be responsible for managing day-to-day office activities, coordinating meetings, handling travel arrangements, and ensuring smooth communication...


  • Bengaluru, Karnataka, India Philips Full time

    Company OverviewWe are a health technology company committed to making a difference in the lives of others. Our mission is to provide quality healthcare solutions that everyone deserves.Job DescriptionAs an Executive Assistant, you will be responsible for providing high-level support to our leadership team. This includes structuring and scheduling meetings,...


  • Bengaluru, Karnataka, India HireGenie | Finance Recruitment Expert Full time

    About the RoleWe are seeking a Senior Administrative Coordinator to join our dynamic team. As a key member of our organization, you will provide high-level administrative support to our CEO, ensuring day-to-day operations run smoothly and efficiently. Key responsibilities include managing the CEO's calendar, coordinating travel arrangements, preparing...


  • Bengaluru, Karnataka, India DesignMedicine Full time

    Job Description:DesignMedicine is seeking a highly skilled and organized Senior Administrative Coordinator to provide top-level assistance to our CEO. This role will be responsible for managing calendars, coordinating meetings, and responding to emails on behalf of the executive team.Responsibilities:Basic corporate compliancesCalendar management and meeting...


  • Bengaluru, Karnataka, India Traverze Consultancy Solutions Private Limited Full time

    Position Overview:The Administrative Coordinator is essential in facilitating the daily operations of our office. This role involves providing crucial support to the recruiting and marketing teams by managing administrative tasks related to job creation, job closure, recruitment and marketing reports. Candidates must possess exceptional organizational...


  • Bengaluru, Karnataka, India ZEISS India Full time

    Job OverviewThe Team Assistant - APAC Hub plays a crucial role in providing administrative and operational support to the APAC Hub lead and assisting the CPR-E leadership team. This role requires strong multitasking skills, attention to detail, and a problem-solving mindset.Key Responsibilities:Manage day-to-day office activities, ensuring smooth...


  • Bengaluru, Karnataka, India Prestige Group Full time

    Job OverviewPrestige Group seeks a highly organized and detail-oriented Administrative Support Coordinator to manage day-to-day office operations, provide administrative support, and plan appointments and meetings.About the Role:Manage day-to-day office operations and provide administrative support Plan and schedule appointments and meetings Prepare agendas...


  • Bengaluru, Karnataka, India Nimiety Careers Full time

    Company Overview:Nimiety Careers is a dynamic organization that values innovation and excellence. We are committed to delivering high-quality results and providing exceptional service to our clients.About the Job:We are seeking a highly motivated and detail-oriented Business Coordinator to join our team. The successful candidate will have excellent...


  • Bengaluru, Karnataka, India Randstad Full time

    At Randstad, we are seeking an Administrative Support Executive to join our worldwide CC/IS/IPD R&D team. As a key member of our team, you will be responsible for providing administrative support, processing purchase orders, and assisting suppliers and buyers in resolving invoice issues.Key Responsibilities:">">* Coordinate meetings and events by...


  • Bengaluru, Karnataka, India Finteger Global Full time

    We are seeking a skilled Administrative Coordinator for Senior Executives to join our team at Finteger Global. As a key member of our administrative team, you will provide critical support to our senior executives, ensuring seamless execution of administrative functions.Your responsibilities will include managing the department head's calendar, scheduling...


  • Bengaluru, Karnataka, India Krupanidhi Educational Trust Full time

    Job DescriptionWe are seeking an organized and detail-oriented individual to support our team in daily administrative operations. The ideal candidate will have experience in an office environment, demonstrating strong organizational skills and a proactive approach to problem-solving.Responsibilities:- Manage the office with efficiency- Assist in scheduling...


  • Bengaluru, Karnataka, India MUFG Global Service Full time

    MUFG Global Service Private Limited is a leading provider of support services to MUFG Bank offices globally. We offer a unique opportunity to join our team and contribute to the success of our organization.ResponsibilitiesManage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Prepare and edit correspondence,...


  • Bengaluru, Karnataka, India Exide Energy Solutions Ltd Full time

    Job OverviewThe Administrative Executive plays a crucial role in ensuring the seamless operation of various services within our manufacturing environment. This position requires an individual with exceptional organizational skills, strong communication abilities, and the capacity to multitask effectively.Main ResponsibilitiesCanteen Services...


  • Bengaluru, Karnataka, India SBM Offshore Full time

    Job SummaryThe Executive Assistant will provide critical support to members of the Executive Management, contributing to the achievement of strategic objectives. This role involves delivering high-quality administrative services, fostering strong working relationships, and ensuring effective communication across teams.Responsibilities- Support Executive...


  • Bengaluru, Karnataka, India VOC Automotive India Private Limited Full time

    **About the Role**We are looking for a detail-oriented and customer-focused individual to join our team as an Admin Executive in the automotive industry. As an Admin Executive, you will be responsible for overseeing service operations within our assigned zone, ensuring that company requirements and service quality goals are met.**Key...


  • Bengaluru, Karnataka, India Volopay Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Executive to oversee office operations, travel arrangements, vendor relationships, legal documentation, and visa processing.


  • Bengaluru, Karnataka, India Deeraj Shetty - Your Personal CFO Full time

    Key QualificationsThe ideal candidate should possess strong clerical skills and experience in company secretarial work. Additionally, excellent communication and customer service skills are essential, along with prior experience in executive administrative assistance. Strong organizational and time management skills are also required, as well as proficiency...


  • Bengaluru, Karnataka, India IG Group Full time

    Job DescriptionThis role will cover administrative tasks for members of the Executive Team, providing a range of support. The Assistant will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.Key ResponsibilitiesScheduling and managing the Executives' calendar, prioritizing and resolving...


  • Bengaluru, Karnataka, India Amazon Full time

    About AmazonAmazon strives to be a customer-obsessed company, providing unparalleled convenience and choice to its customers worldwide.Founded by Jeff Bezos in 1995 as an online bookstore, Amazon has evolved into a global e-commerce platform, offering a vast selection of products and services.The company's innovative spirit and commitment to customer...