Key Administrative Position

18 hours ago

Mumbai, Maharashtra, India beBeeAdministration Full time ₹ 10,00,000 - ₹ 15,00,000
Administrative Support Professional

This role requires a highly skilled administrative professional to support the day-to-day operations of our busy office.

  • Manage centralized inboxes and handle telephone systems, voicemails, and reception duties.
  • Support meetings (refreshments, note-taking, recordings) and receive and deal with post (mail).
  • Organize couriers and suppliers, liaise with travel agencies on behalf of colleagues, and support senior management (meeting rooms, conference calls).
  • Process time-sheets and chase staff if incomplete, update leave sheets (maternity, sickness, other leave), and track staff service length.
  • Assist with electronic filing, archiving, and uploading to cloud systems, print, scan, copy, bind documents, log NDAs for colleagues, and liaise with suppliers (pest control, housekeeping, cleaning, etc.).
  • Stock control and ordering (stationery, printer consumables, ICT equipment, refreshments, lunches), act as first aider (training provided), maintain kitchen area, manage shredding/recycling, and support the IT team as required.

Excellent literacy, numeracy, and communication skills (written & verbal English fluency required), high attention to detail, professional demeanor, and ability to handle confidential/commercially sensitive information are essential.

Qualifications and Skills:
  • Graduation or higher.
  • Minimum 5+ years' administrative experience.
  • Strong MS Office software skills; knowledge of information management systems desirable.
  • Prior experience working with international client organizations is advantageous.
Why This Role Stands Out:
  • Opportunity to be part of a new flagship studio.
  • Play a central role in office administration and cross-office coordination.
  • Collaborate with colleagues across global offices.
  • International training and career development opportunities.

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