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Procurement and Financial Transaction Coordinator

2 weeks ago

Kannur, Kerala, India beBeeProcurement Full time ₹ 9,00,000 - ₹ 12,00,000

Job Title: Procurement and Financial Transaction Coordinator

The role of the Procurement and Financial Transaction Coordinator is to play a key part in managing the procurement lifecycle, including sourcing, purchasing, and financial transactions, with a specific focus on ensuring smooth financial operations.

Main Responsibilities:

  • Oversee the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions for clients.
  • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
  • Maintain detailed records of all procurement activities and manage the supplier database.
  • Collaborate with internal departments to forecast procurement needs and manage the approval process.

Financial Transactions:

  • Utilize accounting software to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.
  • Record, track, and reconcile invoices in accounting software, ensuring payments are processed in a timely manner.
  • Monitor the status of invoices and follow up with clients for overdue payments.
  • Handle billing discrepancies and resolve any invoicing issues efficiently.

Accounting and Financial Reporting:

  • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
  • Maintain accurate accounting records in accounting software, ensuring all financial transactions related to procurement and invoicing are accurately documented.
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
  • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.

Required Skills and Qualifications:

  • Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Experience: 2+ years of experience in procurement, financial transactions, or accounting, with a focus on working with clients.
  • Technical Skills:
  • Proficiency in accounting software for financial record-keeping.
  • Strong knowledge of accounting principles and financial reporting.
  • Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP).
  • Attention to Detail: Ability to maintain accurate financial records and resolve discrepancies.
  • Communication Skills: Strong written and verbal communication skills to liaise with vendors, clients, and internal stakeholders.

Preferred Qualifications:

  • Experience in US-based accounting practices and familiarity with US tax regulations.
  • Prior experience with accounting software (e.g., QuickBooks Online, Xero, FreshBooks).
  • Ability to prepare and analyze financial statements, budgets, and reports.
  • Familiarity with procurement management tools and software.