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Corporate Business Operations Coordinator
3 weeks ago
Business Operations Coordinator Role
\This role involves working closely with the business management and control team to ensure seamless operations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.
\Key Responsibilities:
\- \
- Coordinate calendars and schedules to ensure effective time management and prioritization of engagements.\
- Set up meetings across multiple time zones, book rooms, and coordinate catering to ensure events run smoothly.\
- Prepare materials for internal and external mandates, including presentations, spreadsheets, and management reports.\
- Provide administrative support for project work and ad-hoc activities, including division-specific tasks.\
- Establish trust to handle sensitive telephone and email correspondence.\
- Cover for other assistants during holidays or sickness.\
- Screen telephone calls and pass on messages.\
- Actively share knowledge with fellow assistants and foster a supportive culture across divisions.\
- Support and coordinate with team lead assistants on onboarding and offboarding processes for new joiners and leavers.\
- Manage team email distribution lists, update joiners and leavers, and conduct periodic recertification in coordination with team lead assistants.\
- Manage and coordinate travel requests and submission of reimbursement claims.\
- Expense management, coordinating payments of vendor invoices, and submitting reimbursement claims.\
- Recertification and new access requests, approvals of various business drives, SharePoint, and business applications.\
- Implement best practices and document archiving.\
- Required Skills & Qualifications:\
- \
- Bachelor's degree level (Business Administration) or equivalent qualification.\
- Experience in business management/control discipline/project management.\
- Significant attention to detail and high degree of initiative.\
- Excellent skills in using MS Office, specifically PowerPoint and Excel.\
- Driven and motivated to work under tight timelines.\
- Excellent English communication and coordination skills.\
- Requirements:\
- \
- Excellent verbal and written communication skills.\
- Highly organized individual and an excellent planner with attention to detail.\
- Experience of working in multi-tasking, timeliness, and quality-focused environments.\
- Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery.\
- Ability to work well under pressure in a fast-paced environment.\
- Excellent computer skills (MS Office), including email applications.\
- Ability to work well in virtual teams in matrix organizations.\
- Flexible, reliable, and adaptable with a positive approach.\
- Able to proactively initiate, develop, and maintain effective working relationships with team members, including stakeholders.\
- The ability to anticipate needs and act independently.\
- Ability to handle confidential information and use discretion around sensitive management issues.\
- How We'll Support You:\
- \
- Training and development to help you excel in your career.\
- Coaching and support from experts in your team.\
- A culture of continuous learning to aid progression.\
- A range of flexible benefits that you can tailor to suit your needs.\
- About Us and Our Teams:\
Please visit our company website for further information.
\We strive for a workplace where we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative, and working collaboratively.
\Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
\We welcome applications from all people and promote a positive, fair, and inclusive work environment.
