Business Operations Coordinator

3 weeks ago

Mumbai, Maharashtra, India KGK Group Full time
Title: Business Operations Coordinator

Location : Full-Time, In-Person BKC, Mumbai

Company: KGK Diamonds

About the Role

We're hiring a sharp, detail-oriented Business Operations Coordinator to support a young founder leading two exciting ventures:

(1) the digital transformation of KGK Diamonds a billion-dollar legacy family business and

(2) the creation of a new, B2C brand.

You'll get to work with Arnav Kothari helping organize their schedule, streamline decision-making, and manage communication across both companies. Your day-to-day will shift fluidly between operational tasks and higher-level business support, who can balance operational execution with strategic thinking to support high-impact decisions.

Why This Role Is Special

- Direct exposure: Work closely with the founder on strategic business decisions
- High variety: No two days are the same work spans across strategy, ops, and communication
- Impact from day one: You'll help unblock bottlenecks and improve execution across the org
- Growth runway: This is a strong stepping stone into Chief of Staff, operations, or brand-building roles
- Inside track: Be part of building a new brand from scratch and modernizing a legacy business as well as your stepping stone into strategy & operations leadership roles.
- Managing whole Operations of Khiltipari.

What You'll Work On

1. Founder Enablement

- Manage the founder's calendar, meetings, and follow-ups
- Prioritize and track key to-dos and business decisions
- Act as a sounding board and thought partner across both businesses
- Draft communication and prepare materials for internal and external meetings
- Run point on founder's miscellaneous tasks across admin, hiring, and planning
- Bring business acumen into day-to-day decisions, helping translate ideas into structured execution

2. Execution Support Across Companies

- Coordinate with teams (CRM, marketing, sales, product) to ensure on-time execution
- Follow up on open items and keep projects moving forward
- Organize internal systems: documentation, SOPs, timelines, dashboards
- Handle first-level hiring screens and vendor interactions
- Help structure and track progress for new brand launch milestones

3. Light Involvement in Special Projects

- Keep tabs on interesting events, founders, or potential partnerships
- Maintain a pipeline of angel investments and personal opportunities, doing research on AI companies as a hobby
- Experiment with AI tools or systems to make the founder and team more productive
- Play a role in identifying and researching strategic opportunities in AI, partnerships, and investments.

Who You Are

- Hyper-organized and detail-obsessed, with strong business judgment.
- High-trust, reliable, and discreet with sensitive information
- Clear communicator—especially in writing
- Proactive and fast-moving; you don't need hand-holding; comfortable making decisions in unfamiliar situations.
- Fluent with Notion, Google Suite, and modern workflow tools
- Based in Mumbai and available for full-time in-person work at our BKC office

Bonus if you have

Experience in personal assistance, project coordination, or operations

Worked in consulting, startups, or founder's office setups

Interest in fashion, jewelry, or luxury branding

Connect with me via email at shivani.vishwakarma@kgkmail.com or on LinkedIn for further discussions www.linkedin.com/in/shivani-vishwakarma-b64545236

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