
Senior Support Professional
2 weeks ago
Executive Assistant Job Description
A high-level administrative support role is available for a seasoned professional to assist the CEO in various capacities.
Main Responsibilities:
- Provide exceptional administrative assistance to the CEO, including hospitality and travel arrangements, scheduling payments, and creating detailed itineraries.
- Manage the CEO's calendar by coordinating meetings, conferences, teleconferences, and travel plans.
- Handle priority and confidential inquiries with appropriate correspondence or messaging on behalf of the CEO.
- E nsure efficient communication by responding to or routing inquiries, greeting visitors, and managing calls professionally.
- Arrange and manage documents, meeting papers, and approvals for the CEO and Board of Directors.
- Monitor and forward emails, and oversee courier services through the admin and travel desks.
- Coordinate appointments for the CEO and Board, ensuring optimal use of their schedules.
- Update and maintain multiple forms of databases, including contacts, loyalty programs, etc.
- Research and provide information requested by the CEO and Board, including industry news updates.
- Handle payments for company-sponsored credit cards and ensure compliance with necessary protocols.
- Maintain logbooks for the CEO's travel details and submit reports to the legal department.
- Support administrative functions, including assisting receptionists, secretaries, or admin officers as required.
- Verify and process invoices for payment approval with the accounts department.
- Arrange meals for directors and guests at office premises or external locations as needed.
- Assist with personal tasks for the CEO's family members, including visa applications.
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