
Administration & Facilities Coordinator
1 day ago
About the Position
We seek a proactive and detail-oriented Operations Specialist to oversee day-to-day office operations.
Key Responsibilities:Infrastructure Management:- Manage office infrastructure, supplies, housekeeping, and security with attention to detail.
- Maintain an efficient and employee-friendly work environment by ensuring timely maintenance of systems, equipment, and common areas.
- Coordinate operational workflows across departments for smooth execution and process documentation.
- Assist HR and Finance teams in operational requirements when needed.
- Negotiate contracts and ensure timely payments/documentation with vendors and service providers.
- Manage relationships with vendors and handle procurement of supplies, IT equipment, and services within budget.
- Facilitate onboarding logistics, including ID cards, seating, system allocation, etc.
- Support employee travel, event logistics, and meeting arrangements.
- Coordinate logistics for company meetings, workshops, and offsites.
- Liaise with vendors for catering, travel, and facilities during events.
- Strong organizational and multitasking ability.
- Excellent communication and vendor management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset with attention to detail.
- Ability to handle confidential matters with discretion.
- Bachelor's degree in Business Administration, Management, or related field.
- 3–5 years of experience in Administration/Operations.
- Experience in vendor management, office operations, or facility management preferred.
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