Administrative Executive

3 weeks ago


Gurgaon, Haryana, India outbrain Full time

About Outbrain

Outbrain is the world's leading discovery and native advertising feed for the open web. Our technology helps thousands of media companies manage and monetize their publishing operations, reaching a third of the world's internet-connected population.

A Day in the Life

We're looking for a highly driven and innovative Administrative Executive to join our India team. As an Admin Executive, you'll play a crucial role in supporting our administrative functions, working closely with our MD-India, HR, and other team members to ensure the smooth operation of office processes and contribute to the overall efficiency of the organization.

Key Responsibilities:

  • Coordinate office administrative activities and operations to secure efficiency and compliance to company policies.
  • Support day-to-day administrative requirements, taking ownership to ensure performance.
  • Manage administrative arrangements for MD-India, visitors, meetings, conferences, events, and support HR operationally in employee engagement activities.
  • Support housekeeping, food, and travel-related tasks, maintenance, safety, and facilities management.
  • Train new joiners on internal admin-related modules of SAP Concur.
  • Manage agendas, travel arrangements, visa appointments, visa procedures, transport, hotel arrangements, and inventory management.
  • Internal and external coordination with various departments, including finance, procurement, vendor management, client management, and timely invoice submission and clearance.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Assist colleagues whenever necessary.

What You'll Bring

  • 3+ years of administrative experience in global tech companies.
  • Result-oriented and a self-starter who enjoys a challenge.
  • Excellent communication, time management, and negotiation skills.
  • Any graduation.
  • Proactive approach.
  • Excellent verbal and written communication skills in English.
  • Exceptional and versatile problem-solving.

More Than Snacks

  • Office and home hybrid working.
  • Expand your toolbox with our mentorship program and internal learning tools.

We Recommend #LifeAtOutbrain

  • Our company culture is welcoming, dynamic, diverse, global, and built on top performance.
  • We value communication, patience, and open-mindedness to all cultural backgrounds.
  • Our team is made up of individuals who are approachable, resourceful, passionate, and proactive.
  • We foster a sense of belonging through our Employee Resource Groups.


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