Sr. Business Operations Manager

2 weeks ago


Navi Mumbai, Maharashtra, India Acrotrend Full time

About the Role

We are seeking a highly skilled PMO professional to join our team at Acrotrend. As a PMO Manager, you will be responsible for maintaining client documentation, managing rate cards, and ensuring documentation is up-to-date.

Key Responsibilities

  • Maintain client documentation, including Master Service Agreements (MSAs), Statements of Work (SOWs), and security and compliance documentation.
  • Manage rate cards and ensure documentation is current.
  • Maintain partner documentation, including MSAs and Non-Disclosure Agreements (NDAs).
  • Manage documentation packs for allocated partner consultants, including SOWs, NDAs, etc.
  • Maintain and manage contractor documentation, including contract documents.

Weekly PMO Activities

  • Generate and share weekly project timesheet reports with relevant stakeholders.
  • Update and share weekly budget tracking reports.
  • Handle fortnightly invoicing for clients and share information with required stakeholders.
  • Manage project milestone invoicing as needed.
  • Ensure timesheet compliance by tracking weekly submissions for completeness and flagging non-compliance for UK FTE, India FTE, partners, and contractors.

Monthly PMO Activities

  • Generate and share monthly project timesheet reports with relevant stakeholders.
  • Update and share weekly budget tracking reports.
  • Handle monthly invoicing for clients and share information with required stakeholders.
  • Ensure timesheet compliance by sharing consolidated monthly reports tracking submissions and flagging non-compliance for UK FTE, India FTE, partners, and contractors.
  • Present a consolidated monthly forecast vs. actual revenue summary to management across client accounts.
  • Present monthly client account-level P/L.
  • Reconcile partner invoices against timesheets and notify any discrepancies to the Partner Manager and Finance Director.
  • Send monthly payment summaries for approval before the pay run.
  • Manage contracts by flagging end dates for any partner or individual contracts expiring in the coming month.

Statement of Work (SOW) Management

  • Client SOW Process:
    • Generate SOW numbers.
    • Send SOWs through ShareFile/Email and track approvals.
    • Follow up on Purchase Orders and flag SOW expiries a month in advance.
    • Handle invoicing on agreed milestones (mostly monthly) and track overdue invoices for follow-up until closure.
  • Partner SOW Process:
    • Generate SOW numbers.
    • Send SOWs through ShareFile/Email and track approvals.
    • Flag SOW expiries a month in advance.

Requirements

The ideal candidate will have expertise in analyzing financial data, including project budgets, risks, and resource allocation. They will also have a strong attention to detail and technical accuracy. The successful candidate will be able to provide clear financial reports and budget outlines to management.

Benefits

Acrotrend offers a dynamic work environment with opportunities for growth and development. We are a mission-driven company that values autonomy, creativity, and empathy. If you are a skilled PMO professional looking for a new challenge, we encourage you to apply.



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