Executive Assistant to Managing Director

3 weeks ago


Ludhiana, Punjab, India Job Rabbits Full time
Job Description

At Job Rabbits, we are seeking an experienced Executive Assistant to Managing Director to provide high-level administrative support to our senior leadership team. The ideal candidate will have a strong background in office management, bookkeeping, and communication skills.

Key Responsibilities:
  • Prepare financial statements, reports, memos, invoices, and other documents.
  • Answer phones and route calls to the correct person or take messages.
  • Handle basic bookkeeping tasks, including filing and retrieving corporate records, documents, and reports.
  • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Help prepare for meetings and accurately record minutes.
  • Greet visitors and decide if they should meet with executives.
  • Use various software, including word processing, spreadsheets, databases, and presentation software.
  • Read and analyze incoming memos, submissions, and distribute them as needed.
  • Make travel arrangements for executives.
  • Perform office duties, including ordering supplies and managing a records database.
  • Provide general administrative support.


Requirements:
Applicants should have experience as a virtual assistant and be proficient in using various software. They should also be able to provide general administrative support and work well in a team environment.

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