Executive Assistant to Managing Director

4 days ago


Ludhiana, Punjab, India Job Rabbits Full time
Job Summary:
Job Rabbits is seeking a highly skilled and experienced Executive Assistant to Managing Director to provide administrative support to the Managing Director. The ideal candidate will have a strong background in finance, bookkeeping, and office management.

Key Responsibilities:
  • Prepare financial statements, reports, memos, invoices, and other documents.
  • Answer phones and route calls to the correct person or take messages.
  • Handle basic bookkeeping tasks and maintain accurate records.
  • File and retrieve corporate records, documents, and reports.
  • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Assist in preparing for meetings and recording minutes accurately.
  • Greet visitors and determine if they should meet with executives.
  • Utilize various software, including word processing, spreadsheets, databases, and presentation software.
  • Read and analyze incoming memos, submissions, and distribute them as needed.
  • Make travel arrangements for executives.
  • Perform office duties, including ordering supplies and managing a records database.
  • Provide general administrative support and experience as a virtual assistant.
  • Open, sort, and distribute incoming faxes, emails, and other correspondence.


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