
Executive Administrator Role
11 hours ago
Key Administrative Position
">The Admin Manager will ensure smooth project readiness by setting up staff rooms and coordinating site preparation before launches.
Main Responsibilities:
- Identify, negotiate, and arrange suitable staff accommodation/staff rooms close to project sites.
- Coordinate with vendors and contractors to set up furniture, fixtures, and utilities.
- Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
- Maintain liaison with local authorities and service providers for administrative tasks.
- Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
- Prepare and maintain site readiness checklists and reports for management approval.
- Handle travel and logistical arrangements for staff during launch phase.
- Manage administrative budgets and expense records for site setup.
- Ensure compliance with company policies, safety standards, and statutory requirements.
- Support operations team with ad-hoc administrative requirements during pre- and post-launch phases.
Requirements:
- Bachelor's degree in Administration, Management, or related field.
- 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
- Strong negotiation, vendor management, and problem-solving skills.
- Ability to handle multiple sites and work under tight deadlines.
- Proficient in MS Office and basic reporting tools.
- Willingness to travel and work flexible hours during project launches.
Essential Competencies:
- Attention to detail and strong organizational skills.
- Excellent communication and interpersonal abilities.
- Hands-on and proactive approach to problem-solving.
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