Executive Secretary

2 weeks ago


Rajkot, Gujarat, India FallenAmbers Full time
Job Overview

We are seeking a highly skilled and organized Executive Secretary to support our senior executives in their daily tasks. As a key member of our team, you will be responsible for maintaining the executive's agenda, planning appointments, and ensuring the smooth operation of the office.

Key Responsibilities
  • Maintain the executive's schedule and plan appointments, meetings, and conferences
  • Attend meetings and take minutes
  • Screen phone calls and redirect them as necessary
  • Handle and prioritize all correspondence, including email, letters, and packages
  • Make travel arrangements for executives
  • Handle confidential documents with discretion and ensure their security
  • Prepare invoices and financial statements, and assist with bookkeeping
  • Monitor office supplies and negotiate with suppliers to ensure cost-effective orders
  • Organize and maintain electronic and paper records
  • Conduct research and prepare presentations or reports as assigned
Requirements
  • Proven experience as an executive secretary or in a similar administrative role
  • Proficiency in MS Office and back-office software
  • Knowledge of office management and basic accounting procedures
  • Familiarity with research methods and reporting techniques
  • Excellent organizational and time management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or a related field

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