Executive SecretaryRajkotIndia

Weare looking for a competent ExecutiveSecretary to support highranking officials in ourcompany. You will be the one to organize and maintain theexecutive’s schedule and assist them by performing avariety of administrative tasks.

Executivesecretaries must be quick professionals with great timemanagementand multitasking abilities. It is with their diligence andcompetence in their work that executives can focus on theirmanagerial responsibilities without worrying about othertasks.

The goal is to contribute to theefficiency of the overall business by ensuring all assignedadministrative duties are carried on timely andefficiently.

• Maintain the executive’s agenda andassist in planning appointments board meetings conferencesetc.
• Attend meetings and keepminutes
• Receive and screen phone calls andredirect them when appropriate
• Handle andprioritize all outgoing or incoming correspondence (email letterspackages etc.)
• Make travel arrangements forexecutives
• Handle confidential documentsensuring they remain secure
• Prepare invoicesor financial statements and provide assistance inbookkeeping
• Monitor office supplies andnegotiate terms with suppliers to ensure the most costeffectiveorders
• Maintain electronic and paper recordsensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports asassigned

• Proven experience as executive secretary orsimilar administrative role
• Proficient in MSOffice and “backoffice” software (e.g.ERP)
• Indepth knowledge of office managementand basic accounting procedures as well as technical vocabulary ofrelevant industry
• Familiarity with basicresearch methods and reporting techniques
• Excellent organizational and timemanagementskills
• Outstanding communication andnegotiation abilities
• Integrity andconfidentiality
• Degree in businessadministration or relative field

Skills

MSOffice, ERP, back-office, vendor negotiating skill, timemanagement, research skill