
Administrative Manager
3 days ago
At Mace, we strive to create a workplace where our employees can grow and develop. One of the roles that makes this possible is the Project Coordinator.
Job OverviewThis project involves managing two hotels, one luxury and one business hotel, with conference facilities, commercial/office space, and more. The successful candidate will be responsible for ensuring that all administrative tasks are completed efficiently and effectively.
Key Responsibilities- Provides guidance and support to junior team members.
- Manages diaries for project directors/project managers alongside office managers.
- Ensures team members are aware of administrative processes.
- Assists in setting up the project office, including arranging IT equipment and office furniture.
- Creates and maintains electronic and hard copy filing systems.
- Ensures staff have complete and regularly updated their personal records.
- Arranges project email addresses and Outlook mailboxes for the project.
- Processes incoming correspondence and produces outgoing correspondence and records according to company standards.
- Archives all project documentation and retains complete records for handover to clients upon project completion.
- Places orders from suppliers.
- Assists in booking meeting rooms for meetings, arranging refreshments/lunches for client/external meetings.
- Maintains a log of training records and arranges tests/training when required.
- Manages petty cash and reconciliations for accounts departments and recovery.
- Provides administrative support, typing letters, minutes reports etc. as necessary.
- Updates project directories as needed, distributes via email and uploads to relevant platforms.
- Coodinates site visits for clients and project teams.
- Manages site meeting room diaries.
- Bachelor's degree in civil engineering or related field.
- Relevant work experience in project coordination.
As an inclusive employer, Mace welcomes applications from diverse candidates. Even if you don't meet all criteria, please apply as you may be the best candidate for this role or another within our organization.
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